AustLit: Australian Literature Gateway
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A. Works
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A.1 Overview
Test paragraph 2 April 2007
A work is identified as a distinct intellectual or artistic creation, an abstract entity with no material object. A work is realised (made accessible) through various expressions and manifestations.
An expression (realisation) is the intellectual or artistic realisation or production of a work. It encompasses the specific words, sentences, paragraphs, etc. that result from the realisation of a work.
A manifestation is the physical embodiment of an expression of a work. A manifestation can be one copy of a rare item, or one million copies of the same item.
Refer to Work/Expression/Manifestation guidelines for a fuller discussion of these terms and their interpretation.
Refer to the Scope Policy for information regarding the selection criteria for inclusion of works in Austlit.
A work has both essential and optional attributes and events. A minimum-level work record work should have a creator/agent, a title (even if it is '[Untitled]'), a work type, a first known date (even if estimated) and details of the source(s) of information. NB. In some cases, there may be details (eg. creator/agent, date) which are unknown, and further research may be required to complete the record.
Many of the decisions about what attributes to use in particular circumstances will be made automatically by choosing the appropriate work template; however, there may be cause to assign extra attributes as you work. Other details may be added as they come to light, or when further research is undertaken. Always record source(s) of information (beyond name and dates), especially if adding new information, or if there is evidence that the current information in incorrect.
Before creating a new work record, check Austlit to see if a record for the work already exists. Refer to Choosing an Existing Work Record if there is an existing record.
To create a new work record, refer to Creating a New Work Record.
Edit a new or existing work record according to the relevant work, expression, realisation and manifestation attributes and events.
To delete a work record, refer to Deleting an Existing Record.
Keyboard shortcuts and other hints for using special features and elements of the Maintain Work/Edit screen are outlined in Editorial Features and Tips in the Guidelines Manual.
A.2 Work Attributes and Events
Attributes
To add an attribute to a work record, go to the ADD: WORK ATTRIBUTE field in the Maintain Work/Edit record. Click on the down-arrow on the right-hand side of the field, and select the desired attribute from the drop-down list.
A.2.1 Title
Definition
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The title of the work. This attribute is mandatory for all work records. The work title is automatically linked to all expression/manifestation attributes.
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Sources of title information
Obtain title information from the title page (or verso) of a book or print periodical, the cover insert of a CD, the header or title page of an Internet text or e-periodical, etc. Title information may also be referenced from other sources including reviews.
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Rules
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The first (earliest) known title is used as the work title. If there is an existing record and you find an earlier version of the work, you will need to replace this as the main title and shift the later title to the expression or manifestation level. Refer to Alternative Title (Expression Attribute) or Alternative title (Manifestation Attribute). EXCEPTION is for monographs (separately published works) first published in serialised format with another title. In these cases choose the title of the first monograph publication as the main title. For example Boldrewood's The Babes in the Bush which was first published as a serial with the title 'An Australian Squire': http://www.austlit.edu.au/run?ex=ShowWork&workId=CT)H
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- Enter the title exactly
as it is presented in the work as regards 'wording, order,
and spelling, but not necessarily as to punctuation and
capitalisation' (AACR II 1.1B1 p. 18).
- For capitalisation and punctuation follow the MLA
Handbook: 'Do not reproduce any unusual typographical
characteristics, such as special capitalisation or lowercasing
of letters.
- Here are examples of how titles are sometimes
presented (MLA Handbook 2.6.1
p.65).
MODERNISM & NEGRITUDE should
be recorded as Modernism and Negritude;
BERNARD BERENSON The Making of a Connoisseur
should be recorded as Bernard Berenson : The
Making of a Connoisseur;
Turner's early
sketchbooks should be recorded as Turner's
Early Sketchbooks. Refer to guidelines manual E.1.3 Capitalisation for further guidance on Capitalisation.
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EXCEPTION - Foreign Language titles - diacritics and capitals
1. Until our system moves to unicode, we must continue to strip diacritics from titles.
2. When copying and pasting from library catalogues do not try to change their capitalisation to MLA style - we may make things worse not better as capitalisation conventions differ from language to language.
3. If several different transliteration systems are used for a foreign language title, use the Synonym Title field to record these.
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Subtitles
Record subtitles in the title attribute field, next to the main title. Enter a space on either side of a colon ( : ) to separate the main title and the subtitle. Eg. 'Main title : subtitle'.
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Cover titles
For books, if the cover title differs from the title page, record the title as an Alternative Title at the manifestation level. Record the provenance of the alternative title in a Note at the same level (eg. 'Cover title'). If there is no title page, use the cover title as the main title, and record the provenance of the title in a work level Note. Any difference between the title and/or subtitle as they appear on the title page and cover should also be noted. Likewise, if there is no subtitle on the title page, but there is one on the cover, please include a note to this effect. Beware of library bindings; these are not covers in the bibliographic sense.
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Variant titles
For a variant of the main title where the variation is unintentional or occurs because of different possible representations of a title according to variant spellings or citation styles use the Synonym Title field. This allows searching for variant titles that are not really Alternative titles and does not display on the public screen. Record variant titles of later editions/expressions as Alternative titles at the expression or manifestation level (whichever is applicable).
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OR titles
Titles containing an alternative title e.g. Lost in the Bush, or, Tales of Love and Adventure should be punctuated with commas before and after the OR as in this example.
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Quotations in titles
Quotes in titles:
If a title includes a quotation (from a poem, speech etc. etc.), or if an author has used quotes for emphasis etc. this should be preserved in our representation of the title, (although single inverted commas should be substituted for double)
e.g.
a) 'Woful Shepherds' : Anti-Pastoral in Australian Poetry (http://www.austlit.edu.au/run?ex=ShowWork&workId=C%233iI ) The author is quoting from a poem by Milton.
b) Patrick White: 'Failure' as Ontology (http://www.austlit.edu.au/run?ex=ShowWork&workId=CHhH ) The author wishes to emphasis the word 'failure'
- TITLES FOR INTRODUCTIONS, FOREWORDS AND PREFACES: where introductory material has only a generic title, add the title of the introduced work before the generic title as with Mudrooroo's introduction to Capricornia http://www.austlit.edu.au/run?ex=ShowWork&workId=CR{U
- For further information, including representation of titles within titles, refer to Guidelines
on Writing Style and
Format.
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If the title and other bibliographic details are obtained from another source (FOS), or are indexed from a review (IFR), enter the title and publication details as they are cited and ensure that FOS or IFR are added as a Maintenance note.
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Untitled works
For works without a title, eg. small information pieces, reviews, letters in journals, etc., enter 'Untitled' in the title field, and check the [Brackets] box. This will generate square brackets around the title text, rendering as [Untitled].
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| The use of square brackets is a convention indicating that the information is not found on the document in hand and has been supplied by the person describing the document - in this case the indexer. In AustLit we use the [Brackets] feature to generate square brackets. Three examples of this use are:
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- If a work has no title and you are sure of this - e.g. you have the work in front of you - supply the words Untitled. Do not type square brackets but tick the [Brackets] box which will automatically supply them. This poem by Lyn Reeves was indexed from the journal in hand. There is no title: http://www.austlit.edu.au/run?ex=ShowWork&workId=CyaY.
- If you are unsure for some reason about the correct form of the title (e.g. perhaps when indexing from a review or article where you suspect a misprint), supply what is available. Do not type square brackets but tick the [Brackets] box which will automatically supply them
- If you are unsure whether a work has a title or not because the document is not to hand - eg. when entering details of a review from another bibliography which leaves review titles out - supply the words Title Unknown and tick the [Brackets] box. An example of this is a review by Shane Donnelly which was entered from an ALS bibliography which does not list titles of reviews. It may have a title but it may not and needs to be checked sometime in the future: http://www.austlit.edu.au/run?ex=ShowWork&workId=Cq-B. (In the fullness of time these titles may be found and the details will be changed accordingly.)
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Always create a Maintenance Note at the work level to record sources of information (if other than the title page). If the work is indexed from a review, enter 'IFR', together with details of the source of information (eg. 'IFR, A Journal, 12 (5) 1990 : 3'). If the work is indexed from another source enter 'FOS', together with details of the source of the information (eg. 'FOS (Kinetica)', 'FOS (Blackwell's publisher's catalogue, Feb 2000)', 'FOS, Indexed from author-supplied bibliography', 'FOS, Indexed from ALS bibliography').
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Refer to instructions for Titles of Poems when indexing poetry.
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Refer to instructions for Republished works - Published within another work when entering the title of a work which is published under a different title within another work or works.
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Procedures
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Go to the attribute field and enter the title information according to the above title rules and guidelines.
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If unsure of the correct title, enter the information as it is known and tick the [Brackets] box.
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A.2.1.1 Transliterated Title
Definition
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Rules
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Procedures
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A.2.2 Abstract
Definition
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Not a formal abstract but a brief statement of 2-6 lines providing an overview of the work (ie. a summary of the subject(s) of the work) or a synopsis of a plot.
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Rules
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Can be used for both critical and creative works. Abstracts and synopses are not necessary when subject concepts deal quite adequately with the content but add value to records for complex works.
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| Particularly useful when the content and argument are not clear from the title and/or subject concepts or when the relevance to AustLit is not immediately apparent. Refer to Terry Threadgold's work Feminist Poetics: http://www.austlit.edu.au/run?ex=ShowWork&workId=CpkS.
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Enter information following standard good writing principles (refer to guidelines for Writing Style and Format). Eg. 'Murgatroyd discusses the significance of dramatic works written by women writers in the 19th century. She argues that these works have been underrepresented in historical and critical surveys of Australian drama for gender reasons. Contains a bibliography of unpublished, performed plays.'
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Procedures
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Go to ADD: WORK ATTRIBUTE and select 'Abstract'.
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Enter and format the text using the text editor.
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A.2.3 Affiliation
Definition
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Used to represent connections between works and a specialist dataset.
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Rules
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The relevant datasets are given in a drop-down list. Datasets in use 2004 are ALS, AMLC, ASIA, SAWW, WA, WEBBY, NQB, APH. Other dataset terms may be added by a technical developer as necessary.
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Initially affiliations were added during migration of data; from 2004 this attribute can be added manually to create a link between a new record and a specialist dataset.
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| The WA, SAWW and AMLC subsets all link by Agent affiliation and their works automatically follow. If you add an agent who qualifies for inclusion in one of these please add the affiliation. If you find a work that appears to qualify even if its author doesn't, add the affiliation to the work.Check with Content Manager if in doubt.
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| The affiliations ALS, WEBBY, APH are not for general use. Other Affiliations may be assigned by indexers. Check with Content Manager if in doubt. Refer to guidelines on Specialist Subsets for using affiliations to the Australian Literary Responses to 'Asia' subset.
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| Drama affiliation is made automatically through Form, Australian Children's Literature by Genre.
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Record any information regarding the affiliation in an Affiliation Note.
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Procedures
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Go to ADD: WORK ATTRIBUTE and select 'Affiliation'.
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Choose the relevant dataset from the drop-down list, and enter any other information in an Affiliation Note.
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A.2.4 Affiliation Note
Definition
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A note providing additional or clarifying detail regarding the affiliation relationship.
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Rules
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Refer to guidelines on Specialist Subsets for using affiliations notes in relation to the Australian Literary Responses to 'Asia' subset.
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Procedures
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Go to ADD: WORK ATTRIBUTE and select 'Affiliation Note'.
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Refer to guidelines on Specialist Subsets for using affiliations notes in relation to the Australian Literary Responses to 'Asia' subset. In other cases enter and format the text using the text editor.
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A.2.5 Alternative Title
Definition
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Another title by which a work is also known.
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Rules
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This may be used for a Periodical or Newspaper when a title changed temporarily or varies occasionally. Refer to the Australian Quarterly: http://www.austlit.edu.au/run?ex=ShowWork&workId=CZkC.
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For other work types this will only be used very rarely, eg. when a work has been known by a certain title during the creative process, but on the expression/manifestation it is produced under a different title. Refer to Kim Wilkins' The Infernal (http://austlit.edu.au/run?ex=ShowWork&workId=C%2b%2cU), where 'Wicked Deeds' was used as a pre-publication title.
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| For a variant title where the variation is unintentional or occurs because of different possible rpresentations of a title according to variant spellings or citation styles use the Synonym Title field. This allows searching for variant titles that are not really Alternative titles and does not display on the public screen.
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Procedures
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Go to ADD: WORK ATTRIBUTE and select 'Alt title'.
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Enter the alternative title according to rules for the Title Attribute.
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The attribute may be deleted using the '–' option.
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A.2.6(a) AustLit Full Caption
Caption to display beneath the full image in an Austlit record.
A.2.6(b) AustLit Full Image
Instructions in process - sent as team update February 2007.
A.2.6(c) AustLit Thumbnail Caption
Caption to display beneath the thumbnail image in an Austlit record.
A.2.6(d) AustLit Thumbnail Image
Instructions in process - sent as team update February 2007.
A.2.6 Award
Definition
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An award for an individual work. Awards are assigned to the appropriate work record.
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Rules
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Enter the award name, year and rank Eg. 'Miles Franklin Award, 1984, winner.' Note use of lower case for ranking.
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| Note: Use to provide further information about an award.
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| Section: Used rarely. Eg. Aurealis Awards for Excellence in Australian Speculative Fiction, Science Fiction Division. Best Short Story, 2002. See record for 'Acquired Tastes'http://www.austlit.edu.au/run?ex=ShowWork&workId=C%230bZ
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| Subsection: do not use
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Procedures
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Go to ADD: WORK ATTRIBUTE and select 'Award'.
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Enter the award name, year and rank, according to the above example. Enter any further details concerning the award in a Note field.
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| For instructions on editing, adding and changing awards see Award Terms in the Thesaurus manual.
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A.2.8 (a) Composition Place
Definition
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Used to record an author's occasional signatures of place - the place and/or date of composition of a work - provided by an author, usually but not always at the end of the work.
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Rules
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Use this mainly for poems and only when the information appears on the work itself, not for speculative or hypothetical places and dates.
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Procedures
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Go to ADD: WORK ATTRIBUTE and select 'Composition Place'.
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Select the Composition place from the Thesaurus using the Choose option
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| If a date is given, open the Add Scope function and add the date and, if necessary,a note within this field.
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| The information currently displays just above the general subjects Two examples of its use are
'In Memoriam - Melville and Coghill'
http://www.austlit.edu.au/run?ex=ShowWork&workId=C%23IK-
and
'Beach Burial'
http://www.austlit.edu.au/run?ex=ShowWork&workId=CXtB
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| If a date of composition is given, but no place is given, record the information in a work level note field using the F2 standard phrase Author's note. Example 'Otono madrileno': http://www.austlit.edu.au/run?ex=ShowWork&workId=C%23Gb$
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A.2.8 External Reference
Definition
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A reference to an Internet attribute of a work. For example the home-page of a print journal such as the Island : http://www.austlit.edu.au/run?ex=ShowWork&workId=CZpD
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Rules
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Refer to the Internet-Based Resources section of the Scope Policy. See also the instructions for indexing Electronic Journals.
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Be aware of copyright protocols. Refer doubtful items to Content Managers.
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NB. if the reference is to an Internet-based expression of an existing work or an Internet-based manifestation of an existing work(ie. not a new expression) record the external reference item as a new Expression or Manifestation.
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Procedures
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Go to ADD: WORK ATTRIBUTE and select 'External Reference'.
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We preference the PANDORA Archive copy of the website when it is available as PANDORA provides a persistent, or permanent, URL (see: http://pandora.nla.gov.au/index.html). Commercial or private websites can frequently fail and disappear.
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Before entering external reference details, search PANDORA. Use alphabet prompt list at the bottom of the PANDORA page and search for the likely name. Note that PANDORA uses the exact title as shown on the first or homepage, and so you will need to search on that or its variants (for example: whilst we use Currency Press as a website title, PANDORA uses Welcome to Currency Press).
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If the site is archived on PANDORA, record only the PI. Refer to instructions for using the PANDORA Citation Service.
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If the website is a continuing work (i.e. frequently updated) enter the PI of the PANDORA TEP and not the first page of the actual website, so that users always get access to the latest archived version.
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If you enter a PURL address in the URL field, type: PANDORA archive (upper case and lower case) in the Prompt field. (The phrase is available in the F2 standard text selection menu; it is quicker to use this.)
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| If you enter an URL address in the URL field, enter the words: Web resource (Capital W, lower case r, no punctuation) in the Prompt field. (The phrase is available in the F2 standard text selection menu; it is quicker to use this.)
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If the site is not archived on Pandora (i.e. no PI), use the form on the Maintenance homepage: http://www.austlit.edu.au/common/messages/pandora.html to alert the Content Managers who will assess the item and request archiving from Pandora if appropriate.
Remember to make a Maintenance Note recording this request.
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Access Note:
If only the URL is available, you must include the date on which you viewed the site in the following form, eg. Sighted: 01/08/2001 (Capital S, colon, Note the form of date is dd/mm/yyyy; the phrase is available in the F2 standard text selection menu; it is quicker to use this.). Also use the Access note for any relevant access or descriptive notes, eg. 'Access is restricted to subscribers'; 'Includes selected articles from issues of the journal'. Do not use brackets around this information.
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| Create separate external references for each Internet site.
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The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
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A.2.9 First Line
Definition
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The first line of a poem.
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Rules
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Type in the first line exactly as it appears on the item, representing capitalisation and punctuation as given. Do not enclose the line in quote marks unless they are used in the text, eg. "KAT-EE-YURK! Kat-ee-yurk!" the black swans cry.
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Procedures
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Go to ADD: WORK ATTRIBUTE and select 'First Line'.
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Enter the first line of the poem exactly as it appears on the item. Do not add ending ellipses or surrounding quotes. If required, format the text using the text editor.
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If in doubt, tick the [Brackets] box; the attribute may also be deleted using the '–' option.
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A.2.10 Form
Definition
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Form terms name the thingness of a work - the work is an autobiography, or an essay, or a novel, or a screenplay, etc.
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Rules
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This attribute is mandatory for all work records.
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Do not add multiple forms to single works except in the case of Drama where additional form Radio Play may be added as relevant.
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| In all other cases indexers will need to weigh the work in front of them and select the form which best reflects the overall purpose, direction and content of the work.
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Some records have been migrated to Austlit without any form attributes - these works have had an 'Unclassified fiction' form term assigned. Once these records have been examined, the relevant form term will be assigned.
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Refer to the Form Terms Authority List for form terms and definitions. Form terms should not be confused with Genre terms and Work Types.
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Procedures
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Go to ADD: WORK ATTRIBUTE and select 'Form'.
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Choose the relevant form term from the drop-down list. If in doubt, tick the [Brackets] box; the attribute may also be deleted using the '–' option.
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A.2.11 Genre
Definition
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Genre terms describe the sort of thing (literary style, tradition, etc.) - the work is a fantasy novel, or an essay on travel, or a drama written for young adults.
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Rules
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Genre terms are optional; some creative writing will not fit comfortably into a genre for example the novels of Patrick White. However we recommend that wherever possible you assign genres to creative works which do clearly belong to a particular literary style or tradition, for example science fiction, crime, westerns.
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Assign 'Children's' or 'Young Adult' genres if they apply. These terms should be considered mutually exclusive - 'Children's' works are those intended for young readers (ie. children 0-13), while 'Young Adult' works are for young adults (ie. 13-18.
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Refer to the Genre Terms Authority List for genre terms and definitions. Genre terms should not be confused with Form terms and Work Types.
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Procedures
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Go to ADD: WORK ATTRIBUTE and select 'Genre'.
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Choose the relevant genre term from the drop-down list. If in doubt, tick the [Brackets] box; the attribute may also be deleted using the '–' option.
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Apply as many Genre attributes as are relevant.
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A.2.12 ISSN
Definition
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The International Standard Serial Number assigned to serial works, ie. periodicals and newspapers.
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Rules
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ISSNs are assigned only to periodical/newspaper records. This ISSN is then automatically inherited by each individual periodical issue/newspaper issue attached to that record. Therefore, the ISSN does not need to be recorded at the individual issue level.
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The ISSN should always be entered in two groups of four digits separated by a hyphen (eg. '1234-5678'). NB. An X in the ISSN is valid - it represents the number 10.
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The ISSN is usually found on the title page verso or on the table of contents page of the periodical/newspaper. This information can also be found in Kinetica and most library catalogues. A periodical does not usually have multiple ISSNs although this sometimes does happen; different expressions may have different ISSNs. Eg. an electronic version of a periodical may have a different ISSN to the print version. Record all ISSNs at the work level.
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NB. An ISBN can be recorded at the individual periodical issue level if the issue has been also been produced as a monograph.
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Procedures
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Go to ADD: WORK ATTRIBUTE and select 'ISSN'.
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Enter the ISSN.
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The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
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A.2.13 Influence-Agent
Definition
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Agent(s) who have had significant influence on another agent. SPECIAL NOTE SEPTEMBER 2010: PLEASE AVOID USING THIS FIELD FOR NON-AUSTRALIAN AGENTS. INSTEAD, USE THE SUBJECT CONCEPT LITERARY INFLUENCES AND A NOTE.
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Rules
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Use this attribute to identify agents whose influence has been significant and authoritatively stated (ie. only use this attribute when strong evidence has come to light). For example, Baudelaire's influence on A. D. Hope's 'Sonnets to Baudelaire' http://www.austlit.edu.au/run?ex=ShowWork&workId=CIDO
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You will often need to create a new agent record for an influence-agent who is not already on Austlit. Try to include some identifying biographical details, however brief, for authors outside the scope of AustLit both to indicate that they are outside the scope and as a means of explaining their presence in the database. For example, the agent record for Charles Baudelaire: http://www.austlit.edu.au/run?ex=ShowAgent&agentId=A%23vo. Also add a work level note explaining the influence. For example, Baudelaire's influence on A. D. Hope's 'Sonnets to Baudelaire' http://www.austlit.edu.au/run?ex=ShowWork&workId=CIDO
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| Please think carefully about using Influence-Work and Influence-Agent or Related Work as we do not want to populate the database with a huge number of non-Austlit agents/works. Influence-Agent is preferable to the more specific Influence-Work or Related work, which may be recorded in a note. For example, a user may want to find poems by Australian authors influenced by Rilke. If they want to find poems influenced by particular poems by Rilke they will have to scroll through the results from that first search. For example with John Manifold's poem 'From a Sonnet of Rilke's' it is sufficient to use Influence-Agent Rilke, rather than making an Influence-Work record for Rilke's poem: http://www.austlit.edu.au/run?ex=ShowWork&workId=CGmT. Similarly, use the Influence-Agent to record the influence that Sylvia Plath's Ariel (1968) had on Dorothy Porter (as Porter indicates in her article 'The Book That Changed My Life'): http://www.austlit.edu.au/run?ex=ShowWork&workId=C;VJ. Mention the work in a note.
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Procedures
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Go to ADD: AGENT ATTRIBUTE and select 'Influence-agent'.
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Click on choose, and then enter the name (or part of name) of the influence-agent in the SEARCH STARTING WITH field.
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Click on SEARCH. Select the relevant name from the list.
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To view the record for a particular agent, select the name and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular agent, select the name and click on EDIT (another Maintain Agent screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant name is not on the list, refer to Adding a New Agent.
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Click on OK.
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The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
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A.2.14 Influence-Work
Definition
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Work(s) which have had significant influence on an agent, or a particular work by an agent. SPECIAL NOTE SEPTEMBER 2010: PLEASE AVOID USING THIS FIELD FOR NON-AUSTRALIAN WORKS. INSTEAD, USE THE SUBJECT CONCEPT LITERARY INFLUENCES AND A NOTE.
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Rules
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Use this attribute to identify works with an influence that has been significant and authoritatively stated (ie. only use this attribute when strong evidence has come to light).
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| Please think carefully about using Influence-Work and Influence-Agent or Related Work when this involves a non-Australian author as we do not want to populate the database with a huge number of non-Austlit agents/works. Influence-Agent is preferable to the more specific Influence-Work or Related work, which may be recorded in a note. For example, a user may want to find poems by Australian authors influenced by Rilke. If they want to find poems influenced by particular poems by Rilke they will have to scroll through the results from that first search. For example with John Manifold's poem 'From a Sonnet of Rilke's' it is sufficient to use Influence-Agent Rilke, rather than making an Influence-Work record for Rilke's poem: http://www.austlit.edu.au/run?ex=ShowWork&workId=CGmT. Similarly, use the Influence-Agent to record the influence that Sylvia Plath's Ariel (1968) had on Dorothy Porter (as Porter indicates in her article 'The Book That Changed My Life'): http://www.austlit.edu.au/run?ex=ShowWork&workId=C;VJ. Mention the work in a note.
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Procedures
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Go to ADD: AGENT ATTRIBUTE and select 'Influence-work'.
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Click on choose, and enter the title (or part of title) of the influence-work in the SEARCH STARTING WITH field. (You may also add the year of publication in the YEAR field, and/or the name (or part of name) of the agent who created the work in the AGENT NAME STARTING WITH field).
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Click on SEARCH. Select the relevant title from the list.
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To view the record for a particular work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (a Maintain Work screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
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|
Click on OK.
|
|
The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.15 Is Comprehensively Indexed
Definition
| NOT FOR GENERAL USE. When you have finished indexing the contents of a 'container' work - e.g. periodical issue, anthology, selected work - use the note Maintenance note 'Indexing completed' available in the Maintenance note F2 selection. Add your initials and the date
|
A.2.16 Is Non-Austlit
Definition
|
NO LONGER TO BE USED. The work does not meet the selection criteria for inclusion in Austlit, that is a work which is not a creative or critical piece by or about an Australian creative writer (refer to Scope Policy).
|
|
Works may be identified as Non-Austlit if confusion can be avoided by asserting this. NO LONGER TO BE USED.
|
Rules
|
Do not spend too much valuable time and resources researching non-Austlit works. Record minimal details, eg. author, title, form and/or genre if relevant, year if known.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Is Non-Austlit'. The attribute will be automatically asserted.
|
|
If in doubt, tick the [Brackets] box; the attribute may also be deleted using the '–' option.
|
A.2.17(a) Is Periodical
A.2.17 Issue Details
Definition
|
Volume, number/issue and period of publishing details relating to individual periodical and newspaper issues.
|
Rules
|
This attribute relates only to periodical issue/newspaper issue records. It is essential that you fill in at least one of the fields. To ensure consistency, check other issues of the periodical to see which details have been entered and follow their practice. For example if the Period has usually been entered as well as the volume and issue number do the same.
|
|
The VOL. field contains volume details, eg. '4', '3-4'. Enter all numbers in Arabic, not Roman, numerals. If the periodical uses Roman numerals, convert them.
|
|
The NO. field contains number/issue details, eg. '64', '8'. Enter all numbers in Arabic, not Roman, numerals. If the periodical uses Roman numerals, convert them.
|
|
The PERIOD field contains additional information relating to the period of publishing (ie. day, month, season). Enter all month names in full with the day first (if relevant), eg. '9 April ', 'January', 'May-July', 'Autumn'.
NB. Do not enter the publication year in this field. The year is entered in a Date attribute at the manifestation level. Refer to Newspaper/Periodical Issues instructions in the Guidelines Manual
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Issue Details'.
|
|
Enter the relevant volume, number and period details.
|
|
If in doubt, tick the [Brackets] box; the attribute may also be deleted using the '–' option.
|
A.2.18 Issue Of
Definition
|
A link from a periodical/newspaper issue record to the parent periodical/newspaper record (ie. the authority record which links together all issues of the particular periodical/newspaper).
|
Rules
|
For newspaper and periodical issues, eg. an issue of The Sydney Morning Herald April 9, 2001, or Australian Book Review No. 240, April, 2002 the parent periodical link is to The Sydney Morning Herald [newspaper] and Australian Book Review [periodical] respectively.
|
|
NB. For periodical issues with special sections like 'Spectrum' in The Sydney Morning Herald and 'Books, Art, Music' in The Courier-Mail, the parent periodical link is still to The Sydney Morning Herald [newspaper] and The Courier-Mail [newspaper]. For further information regarding special sections in newspapers and periodicals, refer to Special Sections in Newspapers/Periodicals.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Issue Of'.
|
|
Click on choose, and enter the title (or part of title) of the relevant periodical/newspaper in the SEARCH STARTING WITH field.
|
|
Click on SEARCH. Select the relevant title from the list.
|
|
To view the record for a particular work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (another Maintain Work/Edit screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
|
|
Click on OK.
|
|
If in doubt, tick the [Brackets] box; the attribute may also be deleted using the '–' option.
|
A.2.19 Maintenance Note
Definition
|
A private note for recording status, information source or maintenance details for a particular record, including any relevant information that should never be made available to the public.
|
Rules
|
Include details of record status, points to follow up, and any other information relevant to Austlit indexers.
|
|
The note may include details concerning transfer of the record from the earlier Austlit database, and may also be used for notes aimed at the Reviewer.
|
|
Refer to Common Maintenance Notes (for examples of common maintenance notes) and to Notes Guidelines for general instructions about the use of notes.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Maintenance Note'.
|
|
Enter and format the text using the text editor.
|
|
The attribute may be deleted using the '–' option.
|
A.2.20 NLA Amicus ID
Definition
| A unique identifier given to bibliographic records by Kinetica,
|
Rules
| Use only when the automatic library holdings link does not work. Always check a new or updated record on completion to see if it does.
|
| More than one Amicus number may be given in Kinetica because of duplicate records. Multiple Amicus numbers may be given to a single AustLit record. If in doubt contact the Content manager.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'NLA Amicus ID'.
|
|
Copy Amicus ID from Kinetica record and paste into AustLit field.
|
A.2.22 Note
Definition
|
A free text note field for relevant and informative notes about the work.
|
Rules
|
Refer to Notes Guidelines for general instructions about the use of notes
|
| Be mindful of privacy issues. The note can be public or private, although private notes should only be temporary (eg. until [Brackets] information is verified). Use a Maintenance Note for permanent private notes.
|
|
Ensure that any information in the note is given in context. Try not to include or duplicate information that belongs more appropriately in another attribute, eg. birth/death details, awards, new manifestation details. If there is a more appropriate attribute, use it instead.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Note'.
|
|
Enter and format the note using the text editor.
|
|
To designate the note as private (and therefore not publicly displayed), tick the private.
|
|
If in doubt, click on the [Brackets] box. The attribute may be deleted using the '–' option.
|
A.2.23 Old CD Note
Definition
|
An attribute for recording miscellaneous notes transferred from the CD NOTE field of the earlier Austlit database. This field was used by staff to record private messages (the equivalent of a Maintenance Note) and also to store numeric data relating to the library-type catalogue cards which were the genesis of the earlier Austlit database. Eg. 'TBI - TW' or '12799'.
|
Rules
|
This attribute may be present on records transferred from the earlier Austlit database.
|
|
If there is a conflict between data in this attribute and the Maintenance Note, (eg. one says 'FOS' and the other says 'IFR'), please alert the Content Manager.
|
Procedures
|
Select Old CD Note attribute.
|
|
If the field contains:
|
|
Indexer's initials only
(eg. TW, JH, LAB, JR, SC, SP, LB, VJ, JS, TB), then delete this field.
|
|
Text or abbreviations
(eg. IFR, TBI, FOS (Kinetica), TOP, RIR, Check form/genre), move to the Maintenance Note field where this information is now recorded now recorded.
|
|
Numerals
(eg. 451, 10427), then leave the text as is (these are the old card numbers from the ADFA English Department and are useful for back-tracking).
|
|
If the field is empty when you have completed the above actions, delete the attribute using the '–' option.
|
A.2.24 Other Formats
Definition
| Used to indicate that a work is available in a number of formats for which separate manifestations are not made.
|
Rules
| Select the appropriate standard text from the F2 menu in this field.
|
|
|
A.2.25 Override Date
Definition
|
A function to record the first date when a work was made public, where that first date is earlier than the date recorded in any currently available expression/manifestation details.
|
|
The AustLit 'first known date' is automatically derived by the system from expression/manifestation details. However in many cases our records are incomplete for some reason. For example reference sources indicate that a novel was first published in 1912 but we have no manifestation details for this edition and our earliest manifestation details are for a 1960 facsimile reprint. As a temporary measure we use the Override Date to indicate that the first known date was 1912 instead of allowing it to appear as 1960. As at June 2002 we do not have full bibliographical details for all of Nevil Shute's works. The only expression we have for his novel Round the Bend is for a 1991 edition. The Oxford Comanion to Australian Literature gives 1951 as the date of first publication so the Override Date has been used to generate the 'first known date' until complete details can be added: http://www.austlit.edu.au/run?ex=ShowWork&workId=C-N2.
|
|
Be very cautious. Always accompany a date change with an explanatory Note
|
|
Enter the date in the form of a four digit year. Refer to guidelines for Form of Dates.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Override Date'.
|
|
Enter the earliest known date; if the date is approximate, tick the circa; if the date is doubtful, tick the [Brackets] box.
|
|
The attribute may be deleted using the '–' option.
|
A.2.26 Part of Author Series/Sequence
Definition
|
An individual work that is part of a series or sequence of works, such as one short story from a collection of thematically related short stories, one novel from a trilogy of novels, one poem from a sequence of poems. Alternative to using the Series/Sequence Contains approach.
|
Rules
|
Part of Series
Novels, plays and other works may be part of author-created series, eg. John Marsden's 'Tomorrow Series' novels (http://www.austlit.edu.au/run?ex=ShowWork&workId=CoN)).
|
|
For such works, each individually indexed part of the series must be assigned a Part of Author Series/Sequence attribute linking the part to the parent series work (for which you may need to create a record). You can use a template when necessary to create the parent series record (ie. the 'author series' template). This record must then be assigned a Series/Sequence Contains attribute for each part.
|
|
Refer to instructions for Series - Author .
|
| For Serialised Works see separate instructions in Guidelines Manual.
|
|
Part of Sequence
Poetry and short stories are usually the only work types that are part of a sequence. Eg. Dorothy Hewett's 'Memoirs of a Protestant Girlhood' (http://www.austlit.edu.au/run?ex=ShowWork&workId=Cpnm) and Gwen Harwood's 'Six Odes for Public Occasions' (http://www.austlit.edu.au/run?ex=ShowWork&workId=CpnG) contain poems that form a cohesive sequence.
|
|
For such works, a record for each individually indexed part of a sequence must be created using the relevant 'part of' template (eg. the 'poetry' template, or the 'short story' template, or the 'basic (other)' template), and each of the parts must be assigned a Part of Series/Sequence attribute linking the part to the parent sequence work (for which you may need to create a record). A record for the parent sequence work must be created using a 'sequence' template. This record must then be assigned a Series/Sequence Contains attribute for each part.
|
| Refer to guidelines for indexing poetry for AustLit for further information.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Part of Series/Seq'.
|
|
Click on choose, and enter the title (or part of title) of the relevant series/sequence work in the SEARCH STARTING WITH field.
|
|
Click on SEARCH. Select the relevant title from the list.
|
|
To view the record for a particular work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (another Maintain Work/Edit screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
|
|
Click on OK.
|
|
If in doubt, tick the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.27(a) Peer Reviewed Journal
A.2.27 Play Extent
Definition
|
The extent of a play in acts or parts, eg. one act, two acts, six part monologue.
|
Rules
|
Use only for plays or other performance pieces.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Play Extent'.
|
|
Enter the extent information, eg. 'Two acts'.
|
|
If in doubt, tick the [Brackets] box; the attribute may also be deleted using the '–' option.
|
A.2.28 Production Notes
Definition
|
Details of the productions of a play or performance piece. Include first production and significant details of later productions. Eg. 'First produced at Her Majesty's Theatre, Sydney, 26 December 1898. Also produced at the Princess Theatre, Melbourne, by J. C. Williamson and George Musgrove, from 20 May 1899.'
|
Rules
|
Usually a published play will include details of the first and important subsequent production details. Incorporate these details only from information given in the publication, or from reviews, histories of Australian theatre and other authoritative sources. Give details of when, where and by whom, including the director if known.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Production Notes'.
|
|
Enter and format the production notes using the text editor.
|
|
To designate the notes as private (and therefore not publicly displayed), tick the private. Do not make permanently private.
|
|
If in doubt, tick the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.29 Related Work
Definition
|
A work which is significantly related to another work.
|
Rules
|
Use to create links for a film or stage adaptation of a novel, a sequel to an earlier work, an extract from a longer work etc. Refer to the records for The Year of Living Dangerously (http://www.austlit.edu.au/run?ex=ShowWork&workId=CSrZ) and 'Albatross Pie'(http://www.austlit.edu.au/run?ex=ShowWork&workId=CAVv ).
|
|
Create a related work link from one of the work records only - the link will then automatically appear on the other work record.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Related Work'.
|
|
Click on choose, and enter the title (or part of title) of the related work in the SEARCH STARTING WITH field.
|
|
Click on SEARCH. Select the relevant title from the list. Be careful about which title you choose, ensure that it is the correct one.
|
|
To view the record for the chosen work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (another Maintain Work/Edit screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
|
|
Click on OK.
|
|
If in doubt, tick the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.30 Review Of
Definition
|
Used to link a review to its subject works. An alternative to the 'Reviewed by' attribute.
|
Rules
|
Use this attribute only in review records.
|
|
A single review may contain significant references to several works - link all relevant works to the review record. Usually the works reviewed are listed with their bibliographic details either at the end or the beginning of the review. Do not link to the review works which are mentioned only briefly or in passing in the review.
|
|
Refer to the Form Terms Authority List for further information.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Review Of'.
|
|
Click on choose, and enter the title (or part of title) of the work which is the subject of the review.
|
|
Click on SEARCH. Select the relevant title from the list.
|
|
To view the record for a particular work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (another Maintain Work/Edit screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
|
|
Click on OK.
|
|
Add as many subject works as are relevant.
|
|
If in doubt, tick the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.31 Reviewed By
Definition
|
Used to link a work record to review(s) of the work. An alternative to the 'Review of' attribute.
|
Rules
|
A work may be reviewed numerous times - link all relevant reviews to the work record.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Reviewed By'.
|
|
Click on choose, and enter the title (or part of title) of the review of the work in the SEARCH STARTING WITH field.
|
|
Click on SEARCH. Select the relevant title from the list.
|
|
To view the record for a particular work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (another Maintain Work/Edit screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
|
|
Click on OK.
|
|
If in doubt, tick the [Brackets] box; the attribute may also be deleted using the '–' option.
|
|
A list of multiple Reviewed By attributes may be 'hidden' in the display by clicking on CLICK TO HIDE. The list may be revealed again by clicking on CLICK TO SHOW.
|
A.2.32 Series/Sequence Contains
Definition
|
Used to link a parent series or sequence record (such as a series of novels, a sequence of poems) to the individual works contained within that series or sequence. Alternative to using the Part of Series/Sequence approach.
|
Rules
|
Series
Use the relevant template where applicable (ie. the 'author series' template or the 'publisher series' template) to create a record for the parent series. This record must then be assigned multiple Series/Sequence Contains attributes to link the series to each of its parts (for which you may need to create individual work records). Each of the parts must be assigned a Part of Series/Sequence attribute to link the part to the parent series.
|
|
Sequences
Use a 'sequence' template to create a record for the parent sequence. This record must then be assigned multiple Series/Sequence Contains attributes linking the sequence to each of its parts (for which you may need to create individual work records). Each of the parts must be assigned a Part of Series/Sequence attribute to link the part to the parent sequence.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Series/Seq Contains'.
|
|
Click on choose, and enter the title (or part of title) of the first part of the series/sequence in the SEARCH STARTING WITH field.
|
|
Click on SEARCH. Select the relevant title from the list.
|
|
To view the record for a particular work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (another Maintain Work/Edit screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
|
|
Click on OK.
|
|
If in doubt, tick the [Brackets] box; the attribute may also be deleted using the '–' option.
|
|
Create multiple Series/Sequence Contains attributes and repeat the procedures outlined above for each individual part.
|
A.2.33 Setting-Spatial
Definition
|
A place in which the work is set.
|
Rules
|
A work may have more than one setting. Enter place names according to the Place Names section of the Thesaurus.
|
|
NB. if the work is 'about' a place, use the Subject-Spatial attribute.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Setting-Spatial'.
|
|
Click on choose.
|
|
A dialog box should appear, prompting you to choose a value for place. To search for and select a place name, or to add a new place name refer to the Place Names section of the Thesaurus.
|
|
If in doubt, tick the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.34 Setting-Temporal
Definition
|
A time period in which the work is set.
|
Rules
|
May be the year, decade or century in which a work is set. Refer to guidelines for Form of Dates.
|
|
NB. if the work is 'about' a particular time period, use the Subject-Temporal attribute.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Setting-Temporal'.
|
|
Enter the date in which the work is set. If the date is approximate, tick the circa; if the date is doubtful, tick the [Brackets] box.
|
|
The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.35 Subject-Concept
Definition
|
General subjects, as well as abstract notions and ideas, used to describe the preoccupations of the work, eg. horses, cities, post-modernism, reconciliation, anger, love, desire, isolation, war, children, clocks.
|
Rules
|
Use the Thesaurus http://www.austlit.edu.au/run?ex=ShowThes to choose appropriate terms to describe the subject-concept of the work. If you wish to add an enrichment term to the existing thesaurus, follow the guidelines and set out in the Enrichment Terms section.
|
| If you feel that subject indexing of any kind is inappropriate to the work in hand choose the term 'No subjects assigned, reader interpretation recommended' from the Thesaurus. The term 'Further reader interpretation recommended' is also available and may be used in conjunction with subject concepts when appropriate.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Subject-Concept'.
|
|
Click on choose, and enter a term or phrase in the SEARCH STARTING WITH field.
|
|
Click on SEARCH. Select the relevant subject term or phrase from the thesaurus.
|
|
Click on OK.
|
|
If in doubt, tick the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.36 Subject-Spatial
Definition
|
A location-based subject of the work.
|
Rules
|
Use only if the place(s) in which a work is set is central to the work's meaning. Eg. use for a novel about Melbourne in the 1920s, or for Dorothy Hewett's novel Bobbin Up, which is about Sydney as well as being set in Sydney.
|
|
NB. if the work is 'set' in a particular place, use the Setting-Spatial attribute.
|
|
Enter subject place names according to the Place Names section of the Thesaurus manual.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Subject-Spatial'.
|
|
Click on choose.
|
|
A dialog box should appear, prompting you to choose a value for place. To search for and select a place name or to add a new geographical place name, refer to the Place Names section of the Thesaurus manual.
|
|
If in doubt, tick the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.37 Subject-Temporal
Definition
|
A time period which is a subject of the work.
|
|
NB. if the work is 'set' in a particular time period, use the Setting-Temporal attribute.
|
Rules
|
Use only if it is central to the work's meaning. May be the year, decade or century which is a subject of the work. Refer to guidelines for Form of Dates.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Subject-Temporal'.
|
|
Enter the date which is the subject of the work. If the date is approximate, tick the circa; if the date is doubtful, tick the [Brackets] box.
|
|
The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.38 Subject-Agent
Definition
|
An agent who is a subject of the work (eg. a writer, a publisher, an organisation, an historical figure). SPECIAL NOTE SEPTEMBER 2010: PLEASE AVOID USING THIS FIELD FOR NON-AUSTRALIAN AGENTS. INSTEAD, USE THE SUBJECT CONCEPT LITERARY INFLUENCES AND A NOTE.
|
Rules
|
Commonly used for biographies, autobiographies, life stories and oral histories and critical works where the writer is a subject. For additional instructions see the section Subject Agents for Criticism in the Thesaurus Manual.
|
|
This attribute can also be used when an historical figure is a central character of a fictional work. Refer to Patrick White's A Fringe of Leaves (http://www.austlit.edu.au/run?ex=ShowWork&workId=CRL%2C&mode=full) for a work where an historical figure, Eliza Fraser is the subject agent of a fictional work.
|
|
You may need to create a new agent record for a Subject-Agent not already on Austlit.
|
| If a work has a fictional character as a subject, choose or create a subject concept for that character. These will always be Enrichment terms. Remember also assign the Thesaurus term Fictional Characters. Follow the Guidelines set in the Enrichment terms sectionThesaurus Manual.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Subject-Agent'.
|
|
Click on choose, and enter the name (or part of name) of the subject-agent in the SEARCH STARTING WITH field.
|
|
Click on SEARCH. Select the relevant name from the list.
|
|
To view the record for a particular agent, select the name and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular agent, select the name and click on EDIT (a Maintain Agent screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant name is not on the list, refer to Adding a New Agent.
|
|
Click on OK.
|
|
If in doubt, tick the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.39 Subject-Work
Definition
|
A work which is a subject of the work. SPECIAL NOTE SEPTEMBER 2010: PLEASE AVOID USING THIS FIELD FOR NON-AUSTRALIAN WORKS. INSTEAD, USE THE ABSTRACT OR NOTE FIELD.
|
Rules
|
Commonly used for review or critical work records, but can also be the subject of a fictional work.
|
|
You may need to create a new work record for a Subject-Work which is not already on Austlit.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Subject-Work'.
|
|
Click on choose, and enter the title (or part of title) of the subject-work in the SEARCH STARTING WITH field. (You may also add the year of publication in the YEAR field, and/or the name (or part of name) of the agent who created the work in the AGENT NAME STARTING WITH FIELD).
|
|
Click on SEARCH. Select the relevant title from the list.
|
|
To view the record for a particular work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (another Maintain Work/Edit screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
|
|
Click on OK.
|
|
If in doubt, tick the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.40 Synonym Title
Definition
|
A variant title where the variation is unintentional or occurs because of different possible rpresentations of a title according to variant spellings or citation styles. This allows searching for variant titles that are not really Alternative titles. What you enter here will be searched but will not appear in the public display.It can be used:
|
Procedures
|
Select the attribute from the Work Attributes menu and enter the variant title.
|
A.2.41 Subjective Rank
Definition
|
A rank indicating the value of a work to Austlit users.
|
Rules
|
Default ranking is 'unranked'. Use only for critical works, biographies, bibliographies etc.
|
|
The ranking will be displayed using stars (3 stars, 2 stars, 1 star) to correspond with Excellent, Very Good and Good.
|
|
The work must be assessed by the indexer/bibliographer to determine rank, according to the following criteria:
| Excellent | Use for works which are 'must see' if looking for complementary works about an agent or a work. Also used for comprehensive bibliographies, full biographies, high level critical analyses. |
| Very Good | Use for a 'very good' quality piece of critical work about an author or a work, or an interesting, illuminating biographical piece in a journal. |
| Good | Assign carefully! Use for a brief or light critical piece, lacking depth of analysis. |
| Unranked | This is the default ranking, and will apply to works that are difficult to rank. An unranked status will not display to the user, but will indicate to the contributor that someone has examined this work and finds it difficult or unworthy of ranking highly. |
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Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'Subjective Rank'.
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|
Select the relevant ranking from the drop-down list.
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|
If in doubt, tick the [Brackets] box; the attribute may also be deleted using the '–' option.
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A.2.42 Useful For
Definition
|
Value of a work as a resource for school, research or general user groups.
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Rules
|
Do not use at this time.
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A.2.43 Work Type
Definition
|
A work type is essentially about number - the work is a single thing, or a collection of things, or intrinsically part of a thing.
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Rules
|
This attribute is mandatory for all work records. Generally, only one work type will be required for a record. However, there may be occasions when more than one is appropriate, eg. a 'selected work' which is also an 'author series'.
|
|
Refer to the Work Types Authority List for work types and definitions. Work types should not be confused with Form and Genre terms.
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Procedures
|
A Work Type attribute should have already been assigned (based on the work template chosen).
|
|
To change the work type, go to the attribute field and select the relevant work type from the drop-down list. If in doubt, tick the [Brackets] box; the attribute may also be deleted using the '–' option.
|
|
Apply as many Work Type attributes as are relevant.
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A.3 Creation of Work Event
The Creation of Work event represents the relationship between a work and the agent(s) responsible for the creation of the work. To add the event to a work record, go to the ADD: EVENT field at the bottom of the Maintain Work/Edit screen. Click on the down-arrow on the right-hand side of the field, and select 'Creation of Work' from the drop-down list.
If there is no information about the creation of a work - e.g. no named or known author - delete the Creation of Work field completely.
In the case of Periodical or Newspaper records it may be necessary to use multiple Creation of Work events to record successive editorships of a serial work.
Creation of Work Attributes
To add a Creation of Work attribute to a work record, go the ADD: CREATION ATTRIBUTE field in the Maintain Work/Edit screen. Click on the down-arrow on the right-hand side of the field, and select the desired attribute from the drop-down list.
A.3.1 Creator
Definition
|
The agent(s) involved in the creation of a work.
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Rules
|
The creator(s) of a work are as important as the work itself, and recording information regarding the creator(s) is vital for enhancing the search capacity of the database.
|
|
Identify all agents involved in the creation of a work.
|
| If there is no information about the author - e.g. no named or known author - delete the Creation of Work field completely. For information about using 'Anonymous' and 'Unknown' see instructions for choosing a Common Name.
|
|
Ensure that you choose the correct role for each creator that you identify. The default role is 'author', which is the most common creator role - 'editor', 'compiler' and 'illustrator' will also be frequently used. A 'sponsor' is an organisation that has some responsibility for the creation of a work. Eg. a university may be listed as a sponsor on a thesis record, or a publisher may be listed as the publisher of a publisher series record. 'Creator' itself may be used for websites. Refer to Creator Role Authority List for extra information.
|
Procedures
|
Go to the CREATION OF WORK event section.
|
|
Select the appropriate role for the creator from the drop-down list. The default role for most templates is 'author'.
|
|
Find the creator by clicking on choose, and entering the name (or part of name) of the agent in the SEARCH STARTING WITH field.
|
|
Click on SEARCH. The system will present a list of names which have either 'Auth' (authority) or 'ALT' (alternative) following them. Select the relevant name from the list.
|
|
To find out more about the agent, view the record by clicking on SHOW (another screen will open; after viewing the record, exit the screen). To edit the record for a particular agent, select the name and click on EDIT (a Maintain Agent screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant name is not on the list, refer to Adding a New Agent.
|
|
Click on OK.
|
|
If in doubt, click on the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
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A.3.2 Date
Definition
|
The date of the creation event, ie. when the idea was first conceptualised. In the special case of Periodical and Newspaper records this field is used to record dates of editorship of a publication. Refer to example of Australian Literary Studies: http://www.austlit.edu.au/run?ex=ShowWork&workId=CZk-. It is also used to record the date of an interview. Refer to the interview with Peter Weir: http://www.austlit.edu.au/run?ex=ShowWork&workId=C{3%2c
|
Rules
|
Except in the case of the editorship of Periodicals and Newspapers and of Interviews, this attribute is used rarely, and only where strong evidence exists for proof of the event. Eg. if Patrick White said in his autobiography that the idea of Voss came to him as he was visiting his Auntie on her 50th birthday (5 June 1955), this date could be recorded as the date of creation.
|
|
Except in the case of the editorship of Periodicals and Newspapers and of Interviews, always use in conjunction with an explanatory Note.
|
|
Refer to guidelines for Form of Dates.
|
|
Enter the date in the form of a four digit year, together with the month (one or two digits) and/or day (one or two digits) if known. Eg. '1950, 4, 28' for 28 April 1950.
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Procedures
|
Go to ADD: CREATION ATTRIBUTE and select 'Date'.
|
|
Enter the date. If the date is approximate, click on the circa box; if the date is doubtful, click on the [Brackets] box.
|
|
The attribute may be deleted using the '–' option.
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A.3.3 Note
Definition
|
A free text field for relevant and informative notes usually relating to the Date and Place attributes. However, in some cases a note about the Creator role displays more effectively at this level.
For example about a guest editor of a periodical issue:
http://www.austlit.edu.au/run?ex=ShowWork&workId=C%23!i%23
Or an explanation of otherwise vague creator roles:
http://www.austlit.edu.au/run?ex=ShowWork&workId=C%23(%23y
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Rules
|
Always use in conjunction with Date and Place attributes.
|
| Refer to Notes Guidelines for general instructions about the use of notes.
|
Procedures
|
Go to ADD: CREATION ATTRIBUTE and select 'Note'.
|
|
Enter and format the note using the text editor.
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|
To designate the note as private (and therefore not publicly displayed), tick the private.
|
|
If in doubt, click on the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.3.4 Place
Definition
|
The place of the creation event, ie. where the idea was conceptualised. Also used to record the place in which an interview took place
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Rules
|
Except in the case of interviews it is used rarely, and only where strong evidence exists for proof of the event. Eg. if Patrick White said in his autobiography that the idea of Voss came to him as he was visiting his Auntie in Sydney on her 50th birthday (5 June 1955), Sydney could be recorded as the place of creation.
|
|
Except in the case of interviews, always use in conjunction with an explanatory Note.
|
|
Enter places according to the Place Names section of the Thesaurus.
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Procedures
|
Go to ADD: CREATION ATTRIBUTE and select 'Place'.
|
|
Select the place by clicking on choose.
|
|
A dialog box should appear, prompting you to choose a value for place. To search for and select a place name, or to add a new geographical place name refer to the Place Names section of the Thesaurus.
|
|
If in doubt, click on the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
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A.4 Expression (Realisation) Event
An expression (realisation) is the intellectual or artistic realisation or production of a work. It encompasses the specific words, sentences, paragraphs, etc. that result from the realisation of a work. To determine what constitutes a new expression or a new manifestation, refer to guidelines for Work/Expression/Manifestation
To add an Expression (Realisation) event to a work record, go to the ADD: EVENT field at the bottom of the Maintain Work/Edit screen. Click on the down-arrow on the right-hand side of the field, and select 'Expression (Realisation)' from the drop-down list.
The Expression (Realisation) event has Expression attributes (which provide details of the particular expression or publication) and Realisation attributes (which provide details of an agent's special responsibility at the expression level). Special responsibilities may include a general or series editor who has written a short preface, an illustrator, a translator, a sponsor, a compiler, an interviewer, etc.
Expression Attributes
To add an Expression attribute to a work record, go the ADD: EXPRESSION ATTRIBUTE field in the EXPRESSION (REALISATION) event section of the Maintain Work/Edit screen. Click on the down-arrow on the right-hand side of the field, and select the desired attribute from the drop-down list.
A.4.1 Abstract
Definition
|
Not a formal abstract but a brief statement of 2-6 lines providing an overview of the expression (ie. a summary of the subject(s) of the expression).
|
Rules
|
This attribute is also present at the work level, where it is most likely to be used. Only use this attribute at the expression level if you wish to note important aspects of a particular expression.
|
|
Enter information according to standard good writing principles (refer to guidelines for Writing Style and Format).
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Procedures
|
Go to ADD: EXPRESSION ATTRIBUTE and select 'Abstract'.
|
|
Enter and format the text using the text editor.
|
|
To designate the text as private (and therefore not publicly displayed), tick the private. The private function should only be temporary (eg. until Brackets information is verified). Use a work level Maintenance Note for permanent private notes.
|
|
If in doubt, click on the [Brackets] box. The attribute may be deleted using the '–' option.
|
A.4.2 Alternative Title
Definition
|
The title of a particular expression, where the expression title varies from the work title, eg. for translations, revised editions, annotated editions. NOTE Can also be used for changes of title for works such as poems, articles and short stories published within other works.
|
Rules
| Use for translations. See Koch's Highways to a War: http://www.austlit.edu.au/run?ex=ShowWork&workId=CPoL
|
|
Use for a periodical issue also published as a monograph, record the monograph title at this level. Refer to the issue of the Journal of Australian Studies which is also known as The Beautiful and the Damned (http://www.austlit.edu.au/run?ex=ShowWork&workId=Cuu5).
|
|
Use for revised editions of separately published works.
Record any alternative titles that occur when new or significantly revised editions are added as new expressions. Eg. Dorothy Green's study of Henry Handel Richardson: www.austlit.edu.au/run?ex=ShowWork&workId=C(;i. However, if the content is unchanged and the only difference is the title, then record the new title and publication details at the manifestation level.
|
|
Use for works published within another work ( such as poems, articles and short stories) when the title of a new SOURCE within the same expression has a changed title but the work is otherwise unchanged. (See C.23.4 No Intervention in Work Proper. Changes not warranting the creation of a new expression )
ADD a note about the alternative title on the SOURCE that has the alternative title - there is a 'With title: ' option in the F2 menu in this note field. Eg. Tara Winch's short story 'Cloudbursting' http://www.austlit.edu.au/run?ex=ShowWork&workId=C%238qL where one source has the Alt. title 'At the End of the Rainbow'.
|
|
Follow relevant title rules as specified for Work Title attribute (eg. first known title, source, diacritics, capitalisation).
|
|
If relevant, record the source of the alternative title in a Note at the expression level.
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Procedures
|
Go to ADD: EXPRESSION ATTRIBUTE and select 'Alt Title'.
|
|
Enter the alternative title information; if in doubt, click on the [Brackets] box.
|
|
The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.4.3 External Reference
Definition
|
A reference to an Internet-based expression of a work.
|
Rules
|
Refer to the Internet-Based Resources section of the Scope Policy. See also the instructions for indexing Electronic Journals.
|
|
Be aware of copyright protocols. Do not refer users to Internet publications that may breach copyright laws, eg. a site that is essentially a copy of a published work but without permission. Refer doubtful items to Content Managers.
|
|
NB. if the item is an Internet-based version of an existing manifestation (ie. not a new expression) record the external reference item as a new manifestation.
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Procedures
|
Go to ADD: EXPRESSION ATTRIBUTE and select 'External Reference'.
|
|
We preference the PANDORA Archive copy of the website when it is available as PANDORA provides a persistent, or permanent, URL (see: http://pandora.nla.gov.au/index.html). Commercial or private websites can frequently fail and disappear.
|
|
Before entering external reference details, search PANDORA. Use alphabet prompt list at the bottom of the PANDORA page and search for the likely name. Note that PANDORA uses the exact title as shown on the first or homepage, and so you will need to search on that or its variants (for example: whilst we use Currency Press as a website title, PANDORA uses Welcome to Currency Press).
|
|
If the site is archived on PANDORA, record only the PI. Refer to instructions for using the PANDORA Citation Service.
|
|
If the website is a continuing work (i.e. frequently updated) enter the PI of the PANDORA TEP and not the first page of the actual website, so that users always get access to the latest archived version.
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If you enter a PURL address in the URL field, type: Pandora archive (Capital P, lower case a, no punctuation) in the Prompt field.(The phrase is available in the F2 standard text selection menu; it is quicker to use this.)
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| If you enter an URL address in the URL field, enter the words: Web resource (Capital W, lower case r, no punctuation) in the Prompt field. (The phrase is available in the F2 standard text selection menu; it is quicker to use this.)
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|
If the site is not archived on Pandora (i.e. no PI), use the form on the Maintenance homepage: http://www.austlit.edu.au/common/messages/pandora.html to alert the Content Managers who will assess the item and request archiving from Pandora if appropriate.
Remember to make a Maintenance Note recording this request.
|
|
Access Note:
If only the URL is available, you must include the date on which you viewed the site in the following form, eg. Sighted: 01/08/2001 (Capital S, colon, Note the form of date is dd/mm/yyyy; the phrase is available in the F2 standard text selection menu; it is quicker to use this.) Also use the Access note for any relevant access or descriptive notes, eg. 'Access is restricted to subscribers'; 'Includes selected articles from issues of the journal'; 'Full text document'. Do not use brackets around this information.
|
| Create separate external references for each Internet site.
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|
The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.4.4 First Date
Definition
|
Date of the the first expression of a work.
|
Rules
| Use to record the first expression of a work which has no manifestation details.
|
|
Used when the work was first made public in a form for which there are no manifestation details e.g. the expression/manifestation details for a play indicate that it was published in 1978, and the system derives '1978' as the first known date. However, reliable sources indicate that the work was produced in the theatre in 1973. Refer to Miles Franklin's A Personal Tribute to Henry Lawson http://www.austlit.edu.au/run?ex=ShowWork&workId=CxVc which was broadcast on radio in 1942 but not published until 1999.
|
|
Also used to record a date of composition of a work, e.g. a poem, when this is recorded in the author's signature on the work and differs from the publication date of the work.
|
Procedures
|
Go to ADD: EXPRESSION ATTRIBUTE and select 'First Date'.
|
A.4.5 First Line
Definition
|
The first line of poetry of a particular expression, where the first line of the expression varies from the first line of the work, eg. for translations, revised poems, etc.
|
Rules
|
Type in the first line exactly as it appears on the item, representing capitalisation and punctuation as given. Do not enclose the line in quote marks unless they are used in the text, eg. "Great rainbow out there!" said Trigger.
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Procedures
|
Go to ADD: EXPRESSION ATTRIBUTE and select 'First Line'.
|
|
Enter and format the first line text using the text editor. Remember not to add ending ellipses or surrounding quotes.
|
|
If in doubt, click on the [Brackets] box. The attribute may be deleted using the '–' option.
|
A.4.6 Form of Expression
Definition
|
The way in which the expression of a work is physically expressed, eg. a novel may be expressed as a microfilm, or as spoken word (eg. in the case of
a talking book). Note: the forms of expression are based on the Dublin Core forms.
The default form of expression is 'alpha-numeric notation', which is a text made up of words and numbers. Occasionally you may have reason to record the realisation of a work through other forms of expression, eg. spoken word for sound recordings. An existing work can also be transformed into a different form of expression, perhaps a poem that has been expressed as a mime piece, or a play that becomes a dance. The other forms will only be used rarely. If in doubt contact the Content Managers.
Refer to special instructions on Non-Literary Works.
|
Rules
|
Note : At present (May 2002 and until further advice) we are not using performance, image, dance. If in doubt contact the Content Managers.
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Procedures
|
Go to ADD: EXPRESSION ATTRIBUTE and select 'Form'.
|
|
Select the appropriate form of expression from the drop-down list.
|
|
If in doubt, click on the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.4.7 Language
Definition
|
The language of the expression, eg. a short story written in French, or translated into French.
|
Rules
|
Usually used for the translation of a work from the language in which the work first appeared, and its later realisation in another language. Eg. a work by an Austlit agent which was first created/published in Greek and later translated into English, or an Austlit work which was published in English and then translated into another language. Refer to instructions for Translated Works.
|
|
'English' is the default language if no language attribute is assigned.
|
|
If the expression is a translation into a non-English language, or the expression first appears in a language other than English, you will need to select the appropriate language term from the authority list. If you need to add a new language to the list, do so very carefully, and ensure that it the term is given in its adjectival form (eg. Italian, not Italy).
|
|
Two languages can be attached to the same expression in the case of dual language editions, eg. a book of poetry with the English version of the poem on one page and its rendering in another language on the facing page.
|
Procedures
|
Go to ADD: EXPRESSION ATTRIBUTE and select 'Language'.
|
|
Click on choose, and select the relevant language term from the list. If the relevant term is not on the list, refer to Adding NewTerm/Phrase. NB. If adding a new term to the list, do so very carefully, and ensure that the term is added in its adjectival form.
|
|
Click on OK.
|
|
If in doubt, click on the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.17 Maintenance Note
Definition
|
A private note for recording status, information source or maintenance details for a particular expression, including any relevant information that should never be made available to the public.
|
Rules
|
Include details of record status, points to follow up, and any other information relevant to Austlit indexers.
|
|
Refer to Common Maintenance Notes (for examples of common maintenance notes) and to Notes Guidelines for general instructions about the use of notes.
|
Procedures
|
Go to ADD: EXPRESSION ATTRIBUTE and select 'Maintenance Note'.
|
|
Enter and format the text using the text editor.
|
|
The attribute may be deleted using the '–' option.
|
A.4.8 Note
Definition
|
A free text note field for relevant and informative notes about the particular expression.
|
Rules
|
Refer to Notes Guidelines for general instructions about the use of notes.
|
|
Be mindful of privacy issues. The note can be public or private, although private notes should only be temporary (eg. until [Brackets] information is verified). Use a work level Maintenance Note for permanent private notes.
|
|
Ensure that any information in the note is given in context. Don't duplicate information given in other attributes; if there is a more appropriate attribute, use it instead.
|
Procedures
|
Go to the ADD: EXPRESSION ATTRIBUTE field and select 'Note'.
|
|
Enter and format the text using the text editor.
|
|
To designate the note as private (and therefore not publicly displayed), tick the private.
|
|
If in doubt, tick the [Brackets] box; the attribute may also be deleted using the '–' option.
|
A.4.9 Serialised by
Definition
|
The work in which a particular expression may appear in serialised form, eg. a short story or novel may appear in instalments in a newspaper or a journal. Refer to guidelines for indexing Serialised Works
|
Rules
|
|
Information about the date range and number of instalments of the serialised work should be recorded in a Note at Expression level and also in the First Date field at Expression level, e.g. 'Published in serialised format in the Adelaide Observer in 36 weekly instalments between April 2 and December 3, 1892': http://www.austlit.edu.au/run?ex=ShowWork&workId=CKe$
with only a few (3 or fewer) instalments, page references etc may be spelt out: http://www.austlit.edu.au/run?ex=ShowWork&workId=C%23%2b%2cx
|
Procedures
|
Go to ADD: EXPRESSION ATTRIBUTE and select 'Serialised by'.
|
|
Click on choose.
|
|
Enter the title (or part of title) of the work in the SEARCH STARTING WITH field.
|
|
Click on SEARCH. Select the relevant title from the list.
|
|
To view the record for a particular work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (another Maintain Work/Edit screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
|
|
Click on OK.
|
|
The Serialised by attribute may be assigned multiple times using the '+' option on the Expression, or deleted using the '–' option on the Expression.
|
A.4.10 Source
Definition
|
The work in which a particular expression may appear, eg. a short story may appear in a selected works, a collected works, an anthology or a journal.
|
Rules
|
Choose the relevant source; it may be an existing work, or you may need to create a new work record.
|
|
Source attributes are PAGE INFO and SECTION and URL (to record the extent of the work) and NOTE.
NB.These fields are used only to record information about the particular work appearing in the source. Information about the source work as a whole (contents, illustrations, maps, etc.) should be recorded in a Description attribute at the manifestation level of the source work record.
|
|
Use PAGE INFO to record the pagination. Eg. '24-25' for an expression of a poem which appears on pages 24-25 of a periodical issue. Refer to guidelines for Pagination and Extent.
|
|
SECTION is often used in newspaper periodical records; refer to instructions for Special Sections in Newspapers/Periodicals. It can also be used for recording the span of the work, eg. 'Part Two' for an expression of a novel which is the second part of a three part multi-author novel, where each part represents a work that can be perceived as independent or interdependent.
|
| URLto record the particular location of an item within an electronic resource
|
| NOTE to record charcteristics which distinguish a work in this source from the same work published in another source. Refer to Notes Guidelines for general instructions on notes.
|
Procedures
|
Go to ADD: EXPRESSION ATTRIBUTE and select 'Source'.
|
|
Go to the APPEARS IN field and click on choose.
|
|
Enter the title (or part of title) of the work in the SEARCH STARTING WITH field.
(You may also search according to year of publication, periodical issue details and/or the name (or part of name) of the agent who created the work).
|
|
Click on SEARCH. Select the relevant title from the list.
|
|
To view the record for a particular work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (another Maintain Work/Edit screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
|
|
Click on OK. If doubtful of the source title, click on the [Brackets] box.
|
|
If relevant, enter the pagination details in the PAGE INFO attribute field. If in doubt, click on the [Brackets] box. The PAGE INFO attribute may be deleted using the '–' option.
|
|
If relevant, go to ADD: SOURCE ATTRIBUTE and select 'Section'. Enter the section details; if in doubt, click on the [Brackets] box. The SECTION attribute may be deleted using the '–' option.
|
|
The Source attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.5 Realisation Event
Realisation Attributes
The Realisation of Expression attributes represent the relationship between an expression and agent(s) responsible for the realisation of a work. To add a Realisation attribute to a work record, go the ADD: REALISATION ATTRIBUTE field in the EXPRESSION (REALISATION) event section of the Maintain Work/Edit screen. Click on the down-arrow on the right-hand side of the field, and select the desired attribute from the drop-down list.
A.5.1 Creator
Definition
|
The agent(s) involved in the creation of a particular expression work.
|
Rules
|
The creator(s) of a work are as important as the work itself, and recording information regarding the creator(s) is vital for enhancing the search capacity of the database.
|
|
Identify all agents involved in the creation of a particular expression of the work. Ensure that you choose the correct role for each creator that you identify. The default role is 'author', which is the most common creator role - 'editor', 'compiler' and 'illustrator' will also be frequently used. A 'sponsor' is an organisation that has some responsibility for the creation of a work. Eg. a university may be listed as a sponsor on a thesis record, or a publisher may be listed as the publisher of a publisher series record. 'Creator' itself may be used for websites. Refer to Creator Role Authority List for extra information.
|
|
Ensure that you choose the correct role for each creator that you identify. Common expression creator roles include 'illustrator', 'editor' and 'translator'.
|
| If the agent involved in the creation of a work is unknown, delete the Creation of Work attribute. Exception: When dealing with translations always select the realisation role translator. If the translator is not known select Unknown from the agent list. This will enable users to search for translations of Australian literary works.
|
| Creator at Manifestation Level or Expression (Realisation) preferred ?.
For example, if entering the first manifestation of an illustrated children's book, should we put the illustrator at Expression (Realisation) or manifestation level? Manifestation level role is preferred.
It will be a bit like notes. If a second manifestation with the same illustrator is recorded, it will be necessary to move the role to Expression level to avoid repetition.
|
Procedures
|
Go to the ADD: REALISATION ATTRIBUTE field. Select 'Creator' from the drop-down list.
|
|
Select the appropriate role for the creator from the drop-down list.
|
|
Find the creator by clicking on choose, and entering the name (or part of name) of the agent in the SEARCH STARTING WITH field.
|
|
Click on SEARCH. The system will present a list of names which have either 'Auth' (authority) or 'ALT' (alternative) following them. Select the relevant name from the list.
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To find out more about the agent, view the record by clicking on SHOW (another screen will open; after viewing the record, exit the screen). To edit the record for a particular agent, select the name and click on EDIT (a Maintain Agent screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant name is not on the list, refer to Adding a New Agent.
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|
Click on OK.
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|
If in doubt, click on the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
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A.5.2 Date
Definition
|
The date of the realisation of expression event.
|
Rules
|
Used very rarely, and only where strong evidence exists for proof of the event. Always use in conjunction with an explanatory Note.
|
|
Refer to guidelines for Form of Dates.
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|
Enter the date in the form of a four digit year, together with the month (one or two digits) and/or day (one or two digits) if known. Eg. '1950, 4, 28' for 28 April 1950.
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Procedures
|
Go to the ADD: REALISATION ATTRIBUTE field. Select 'Date' from the drop-down list.
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|
Enter the date. If the date is approximate, click on the circa box; if the date is doubtful, click on the [Brackets] box.
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|
The attribute may be deleted using the '–' option.
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A.5.3 Note
Definition
|
A free text field for relevant and informative notes usually relating to the Date and Place attributes.
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Rules
|
Always use in conjunction with Date and Place attributes.
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|
Refer to Notes Guidelines for general instructions about the use of notes.
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Procedures
|
Go to the ADD: REALISATION ATTRIBUTE field. Select 'Note' from the drop-down list.
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|
Enter and format the note using the text editor.
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To designate the note as private (and therefore not publicly displayed), tick the private. Private notes should only be temporary (eg. until [Brackets] information is verified).
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If in doubt, click on the [Brackets] box. The attribute may be deleted using the '–' option.
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A.5.4 Place
Definition
|
The place of the realisation of expression event.
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Rules
|
Used very rarely, and only where strong evidence exists for proof of the event. Always use in conjunction with an explanatory Note.
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|
Enter places according to the Place Names section of the Thesaurus.
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Procedures
|
Go to the ADD: REALISATION ATTRIBUTE field. Select 'Place' from the drop-down list.
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|
Select the place by clicking on choose.
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A dialog box should appear, prompting you to choose a value for place. To search for and select a place name, or to add a new place name refer to the Place Names section of the Thesaurus.
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If in doubt, click on the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
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A.6 Manifestation Event
The expression event, Manifestation, is the physical embodiment of an expression of a work. A manifestation can constitute one copy of a rare item, or one million copies of the same item.
To add a Manifestation event to a work record, go to the ADD: EVENT field in the relevant EXPRESSION (REALISATION) event section of the Maintain Work/Edit screen. Click on the down-arrow on the right-hand side of the field, and select 'Manifestation' from the drop-down list.
Manifestation Attributes
To add a Manifestation attribute to a work record, go the ADD: MANIFESTATION ATTRIBUTE field in the Maintain Work/Edit screen. Click on the down-arrow on the right-hand side of the field, and select the desired attribute from the drop-down list.
A.6.1 Alternative Title
Definition
|
The title of a particular manifestation, where the title varies from the work and/or expression title but the work proper remains unchanged. For example where a manifestation has an alternative title but the creation of a new expression is not warranted, eg. a different title for an overseas edition, a different cover title, or a minor variation of the title. For example, Les Murray's 1991 Collected Poems published in the USA as The Rabbiter's Bounty : Collected Poems: http://www.austlit.edu.au/run?ex=ShowWork&workId=C4XI and Khaki, Bush and Bigotry: Three Australian Plays, which has an alternative title for the USA edition: (http://www.austlit.edu.au/run?ex=ShowWork&workId=CB(I&mode=full).
Refer to Work/Expression/Manifestationfor guidelines.
|
Rules
|
|
If the alternative title is obtained from the cover, record the source in a Note at the manifestation level, eg. 'Cover title.'
|
|
Follow relevant title rules as specified for the work Title attribute (ie. first known title, diacritics, capitalisation etc.)
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Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Alt Title'.
|
|
Enter the alternative title information; if relevant, record the source of the alternative title in a Note at the manifestation level.
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|
If in doubt, click on the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.6.3 Contains
Definition
|
The contents of a manifestation of a work, eg. the poems contained in an anthology of poetry.
|
Rules
|
Displays to the user as 'Includes'. Used for works which contain other individual works, eg. selected works, collected works, multi-chapter works, anthologies, periodical issues.
|
|
An individual work record will need to be created for each item identified in the Contains attribute.
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|
Contains attributes are PAGE INFO, URL and SECTION. These refer to the extent of each item being identified, eg. the pagination and section information for a particular essay contained in an anthology of essays.
|
|
There are two methods of recording the Contains information:
1) Create the container work record FIRST (eg. the cover record for an anthology of short stories). THEN create the individual work record(s) (eg. for each short story), and use the
Source attribute to link from each individual work record to the container work record.
2) Create the container work record (eg. a 'Selected Works' record), and then FROM WITHIN THIS CONTAINER RECORD use the Contains attribute to link to the individual works contained within the 'Selected Works', following the procedures below.
|
Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Contains'.
|
|
Go to the Contains EXPRESSION field. Select the item being identified as part of the particular manifestation by clicking on choose, and entering the title (or part of title) of the item in the SEARCH STARTING WITH field.
|
|
Click on SEARCH, and select the relevant title from the list.
|
|
To view the record for a particular work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (another Maintain Work/Edit screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
|
|
Click on OK. If in doubt, click on the [Brackets] box next to the Contains EXPRESSION field.
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|
Enter the relevant pagination details in the Contains PAGE INFO attribute, eg. '24-27' for an essay which appears on pages 24-27 of the work. Refer to guidelines for recording Pagination and Extent. If in doubt, click on the [Brackets] box; this attribute may also be deleted using the '–' option.
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|
Use SECTION to record the span of the work, eg. 'Part Two' for an essay which is the second part of a three-part essay, where each part represents a work that can be perceived as independent or interdependent. Click on SHOW ADD..., and select 'Section' from the ADD: ATTRIBUTE field. If in doubt, click on the [Brackets] box; this attribute may also be deleted using the '–' option.
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|
The Contains attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
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|
A list of multiple Contains attributes may be 'hidden' in the display by clicking on CLICK TO HIDE. The list may be revealed again by clicking on CLICK TO SHOW.
|
A.6.4 Creator
- Use this attribute to represent the illustrators and editors of publications which are still only Manifestations, not warranting new Expressions. These 'enhanced manifestations' give our users better search possibilities for people who have contributed in a more minor editorial or illustrating capacities but have not substantially altered the work proper.
- Use only the creator roles illustrator and editor
- Use only when an illustrator or editor is named on the title page; if working from an existing bibliographic record, use only when an editor or illustrator is named in the statement of responsibility area of the record (this appears in the title field of catalogue records) or when an added entry is made for that agent (this usually appears as 'Personal name (added' on Kinetica; 'Other auth.' on UQ).
Example of editor:
Dorothy Hewett's Bobbin Up. There are four publications of the first Expression/version and one of them has been edited by Ian Syson although it is still the same text. Using creator role at manifestation level we can actually indicate his contribution and the work will be added to his count on the agent page and will be searchable.
http://www.austlit.edu.au/run?ex=ShowWork&workId=CJgb
Example of illustrator:
Ethel Turner's Seven Little Australians. Expression number three has three manifestations with different illustrations by illustrators we want to be searchable, just as we can search for the illustrators of the other two expressions:
http://www.austlit.edu.au/run?ex=ShowWork&workId=C3on
- Otherwise, record the information in a manifestation level note e.g. Illustrated by XXX, Edited by XXX: John Blight's A Beachcomber's Diary http://www.austlit.edu.au/run?ex=ShowWork&workId=CX4C
-
Note on Forewords and Introductions: If a foreword or introduction is very significant, a separate work record is created for it; otherwise record it in a manifestation level note e.g the record for Capricornia where the introduction by Mudrooroo has been made a separate work and other introductions are just recorded as notes , as with the 1972 manifestation 'Introduced by Laurie Hergenhan':
http://www.austlit.edu.au/run?ex=ShowWork&workId=CHAD. TITLES FOR INTRODUCTIONS, FOREWORDS AND PREFACES: where introductory material has only a generic title, add the title of the introduced work before the generic title as with Mudrooroo's introduction to Capricornia http://www.austlit.edu.au/run?ex=ShowWork&workId=CR{U
-
Note on Illustrators: Illustrators of Picture Books are recorded at Work Level. Refer to guidelines on illustrators in Creator Role Authority List and Illustrations and Picture Books guidelines.
- Creator at Manifestation Level or Expression (Realisation) preferred ?.
For example, if entering the first manifestation of an illustrated children's book, should we put the illustrator at Expression (Realisation) or manifestation level? Manifestation level role is preferred.
It will be a bit like notes. If a second manifestation with the same illustrator is recorded, it will be necessary to move the role to Expression level to avoid repetition.
A.6.5 Date
Definition
|
The year in which the manifestation appears, eg. the year of publication for a published item, or the year a manuscript was created for an unpublished item.
|
| For published material featuring dates of publication, use the year which is recorded on the manifestation item (eg. on the title page or title page verso of a book; cover insert of a CD; header or title page of a Internet text or periodical, etc.). For published items without publication details (eg. early Australian novels, poems, etc.) or unpublished items (eg. manuscripts), further research may be required.
|
| If the date of publication cannot be absolutely verified from the item itself
, enter the known information (from reference work or other source) and tick the [Brackets] box. In the display, the text will be enclosed in square brackets, eg. '[1986]'. If the date is approximate, click on the circa box; if the date is doubtful assert this using the Date Uncertainoption.
|
| NO DATE [n.d.] If there is no date on the item and there is no reliable evidence to give an approximate date even by estimating, or if you are copy-cataloguing from an existing record where this has been used, use the [n.d.]. In the date field enter -9900 and this will render in the public screen as [n.d.]. This feature won't be used too often but will be useful for people doing the retrospective work.
|
| Some further points about publication date and copyright date:
- A copyright may be registered a year (or more) before a work is actually published
- The title page is the first preference for date of publication.
- A date on the title page later than the copyright date does not mean that the work has been reprinted
- When the publication date on the title page differs from a copyright date the information may be recorded in a note (the system won't let us do it in the date field in AustLit.). AACRII 1.4F5 Optional addition. Give the latest date of copyright following the publication, distribution etc. date if the copyright date is different - 1967, c1965.
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|
|
Rules
|
Refer to guidelines for Form of Dates.
|
|
Enter the date in the form of a four digit year or a span of four digit years. Eg. '1926' or '1926-1927'.
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Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Date'.
|
|
Enter the date.
|
|
The attribute may be deleted using the '–' option.
|
A.6.6 Date Uncertain
Definition
| An assertion to be used in all cases where dates are uncertain.
|
Rules
| In the display, a ? will be added after the date.
|
| May be used with or without the [brackets] option.
|
Procedures
|
Refer to guidelines for Form of Dates.
|
|
|
A.6.7 Description
Definition
|
Physical description (other than extent) of the particular manifestation, eg. illustrations, maps, portraits.
|
| To be classified as 'illus', at least one illustration has to appear in the body of the work (including frontispiece) - thus while a portrait frontispiece qualifies, a portrait on the back cover does not. Illustrations on dust jackets of hardbacks also do not qualify. Also disregard illustrated title pages, borders and other minor decorations.
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Rules
|
Enter description information as required, separating each item of the description with a comma (eg. 'illus., maps, port.').
|
| Record photographic plates in the Extent field.
|
| Record the name of an illustrator according to the guidelines for Creator Roles. Note: if the name of the illustrator is not given on the title page or verso, you still might find it, e.g. in the Foreword or even as a decipherable signature on the illustrations.
|
|
The following terms and abbreviations can be used to describe the item:
| illus. | includes illustrations |
| col. illus. | includes colour illustrations |
| illus. (some col.) | includes some colour illustrations |
| illus. (b&w) | includes black and white illustrations |
| illus., facsim. | includes facsimile |
| illus., facsims. | includes facsimiles |
| illus., map | includes a map |
| illus., maps | includes more than one map |
| illus., port. | includes a portrait |
| illus., ports. | includes more than one portrait |
These terms/abbreviations are included in the F2 Standard Text selection menu - to access this list, hit F2 when you are in the description field. You can TAB through the list, and hit ENTER or click to make a selection.
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Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Description'.
|
|
Enter the description details.
|
|
If in doubt, click on the [Brackets] box; this attribute may also be deleted using the '–' option.
|
A.6.8 Display Priority
Definition
| Used to ensure that a particular manifestation displays first in a record
|
Rules
| Use when two or more manifestations of a work have the same publication year and you wish to indicate that one is the earliest.
|
| Earliest publication may often be determined from the publication information on the work itself or from reference sources such as the English Catalogue of Books. Only pursue this information for significant texts.
|
| If no information is available and one publication is Australian, assume that the Australian publication was the first.
|
A.6.9 Edition Info
Definition
|
A note describing the type of edition, eg. Rev. ed., Australian ed. For guidelines on editions see New Edition - New Expression/New Manifestation? in the Guidelines Manual.
|
Rules
|
Enter the edition information as required.
|
|
The following edition terms and abbreviations can be used:
| Ed. | edition |
| Rev. ed. | revised edition |
| 1st ed., 2nd ed. | first edition, second edition, etc. |
| 2nd rev. ed. | second revised edition, etc. |
| New ed. | new edition |
| American ed. | American edition, etc. |
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Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Edition Info'.
|
|
Enter and format the text using the text editor, if necessary.
|
|
If in doubt, click on the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.6.10 Extent
Definition
|
The number of pages, leaves, volumes, minutes (for films or interviews), etc. of the manifestation. This may take the following forms:
- straight Arabic numerals e.g. 128p.
- a combination of Roman and Arabic numerals e.g. vii, 128p.
- a combination of numbered and unnumbered pages e.g. vii, 128, [6]p.
- extent of illustrative and print matter e.g. 158, [12]p. of plates
|
|
The Anglo-American Cataloguing Rules (AACR2) Section 1.5B4 pp.43-45 and 2.5B, pp.71-76. is the authority for determining and describing extent. Refer also to guidelines for recording Pagination and Extent
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Rules
|
.
|
|
Cutting and pasting extent details from Kinetica and other library catalogues is acceptable.
|
|
NB. Only add 'p.' if you are combining Arabic numerals with other information, eg. 'xii, 234 p.'. If the field contains only Arabic numerals, the 'p.' will be automatically generated by the system.
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Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Extent'.
|
|
Enter the extent information.
|
|
If in doubt, click on the [Brackets] box; this attribute may also be deleted using the '–' option.
|
A.6.11 External Reference
Definition
|
A reference to an Internet-based manifestation of a work, eg. Henry Handel Richardson's Australia Felix (http://purl.library.usyd.edu.au/setis/id/p00041), which is available on the Internet via the SETIS Australian Literary and Historical Texts site.
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Rules
|
Refer to the Internet-Based Resources section of the Scope Policy.
|
|
Be aware of copyright protocols. Do not refer users to Internet publications that may breach copyright laws (e.g. a site that is essentially a copy of a published work but without permission). Refer doubtful items to Content Managers.
|
|
NB. If the item is a new expression of the work, record the external reference item information at the Expression level.
|
Procedures
|
Go to ADD: WORK ATTRIBUTE and select 'External Reference'.
|
|
We preference the PANDORA Archive copy of the website when it is available as PANDORA provides a persistent, or permanent, URL (see: http://pandora.nla.gov.au/index.html). Commercial or private websites can frequently fail and disappear.
|
|
Before entering external reference details, search PANDORA. Use alphabet prompt list at the bottom of the PANDORA page and search for the likely name. Note that PANDORA uses the exact title as shown on the first or homepage, and so you will need to search on that or its variants (for example: whilst we use Currency Press as a website title, PANDORA uses Welcome to Currency Press).
|
|
If the site is archived on PANDORA, record only the PI. Refer to instructions for using the PANDORA Citation Service.
|
|
If the website is a continuing work (i.e. frequently updated) enter the PI of the PANDORA TEP and not the first page of the actual website, so that users always get access to the latest archived version.
|
|
If you enter a PURL address in the URL field, type: PANDORA archive (Upper and lower case) in the Prompt field. (The phrase is available in the F2 standard text selection menu; it is quicker to use this.)
|
| If you enter an URL address in the URL field, enter the words: Web resource (Capital W, lower case r, no punctuation) in the Prompt field. (The phrase is available in the F2 standard text selection menu; it is quicker to use this.)
|
|
If the site is not archived on PANDORA (i.e. no PI), use the form on the Maintenance homepage: http://www.austlit.edu.au/common/messages/pandora.html to alert the Content Managers who will assess the item and request archiving from PANDORA if appropriate.
Remember to make a Maintenance Note recording this request.
|
|
Access Note:
If only the URL is available, you must include the date on which you viewed the site in the following form, eg. Sighted: 01/08/2001 (Capital S, colon, Note the form of date is dd/mm/yyyy; the phrase is available in the F2 standard text selection menu; it is quicker to use this.) Also use the Access note for any relevant access or descriptive notes, eg. 'Access is restricted to subscribers'; 'Includes selected articles from issues of the journal'; Full text document'; 'Scholarly encoded text'. Do not use brackets around this information.
|
| Create separate external references for each Internet site.
|
|
The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.6.12 Form (of Manifestation)
Definition
|
Further description of the format of the manifestation.The way in which the manifestation of a work is physically expressed, eg. a novel may be manifest on compact disk, or as a Application/PDF.
|
Rules
|
Default is 'text/plain'. Only choose another option if the format of the manifestation differs from hardcopy print; eg. use 'application/PDF' for electronic manifestations or a work published both in print and as an e-book: http://www.austlit.edu.au/run?ex=ShowWork&workId=CyXF
|
Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Form'.
|
|
Select the relevant term/phrase from the drop-down list; if in doubt, click on the [Brackets] box.
|
|
The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.6.13 Holdings
Definition
|
Location information for holdings of items that cannot be automatically obtained through the Library Holdings link or the direct link from our author page which searches the Register of Australian Archives and Manuscripts (RAAM)), and the Guide to Australian Literary Manuscripts (GALM).
|
Rules
|
Mass holdings data will be garnered programmatically as above. Use this field only for holdings of manifestations that are not listed through Kinetica, GALM or RAAM; in most cases this will be for individual manuscripts or rare items. See the manuscript of Betty Roland's A Touch of Silk held in the Fryer Library: http://www.austlit.edu.au/run?ex=ShowWork&workId=CRV}
|
Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Holding'.
|
|
Go to the Holdings INSTITUTION field, and click on choose to select the relevant National Union Catalogue (NUC) symbol for the institution. If you do not know the institution's NUC symbol, search ALG's Australian Interlibrary Resource Sharing Directory (http://www.nla.gov.au/apps/ilrs).
|
|
Enter the NUC symbol in the SEARCH STARTING WITH field, and click on SEARCH. Select the relevant NUC symbol from the list. If the relevant symbol is not on the list, do not add a new symbol. Instead, enter the holdings information in a manifestation Note.
|
|
Enter location details (eg. Hanger Collection) , if known, in a Holdings LOCAL LOCATION attribute. This attribute can be found in the Holdings ADD: ATTRIBUTE list.
|
|
Enter 'call number' information (eg. H1918), if known, in a Holdings LOCAL ID attribute. This attribute can be found in the Holdings ADD: ATTRIBUTE list.
|
A.6.14 ISBN
Definition
|
International Standard Book Number. The ISBN agency for Australia has been operating since 1973.
|
Rules
|
Record the ISBN from the verso of the title page, or from a Library catalogue or Kinetica when you do not have the item in hand. Ignore all spaces and hyphens. An ISBN must contain 10 characters , and must not include any spaces. An X in the ISBN is valid; it represents the number 10. You may add '(pbk)' for paperback, '(hbk)' for hardback, or '(set)' for a set at the end of the ISBN, if this information is available. NOTE From 2005 many publications have 13 digit ISBNs. Our system copes with these. If both a 10 digit and a 13 digit ISBN are given both can be entered.
|
|
It is possible for a manifestation to have two ISBNs (one for an individual volume and one for a set of volumes or one for a paperback and one for a hardback). Record each ISBN in a separate ISBN field.
|
Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'ISBN'.
|
|
Enter the ISBN.
|
|
The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.6.15 Is Manuscript
Definition
|
Asserts that this manifestation of the work is a manuscript (ie. unpublished).
|
| Can be used in conjunction with published works, particularly playscripts (eg. Sumner Locke Elliott's Rusty Bugles, http://www.austlit.edu.au/run?ex=ShowWork&workId=CsBs).
|
|
Although mass holdings data will be garnered programmatically, holdings of manuscript manifestations that are not listed through Kinetica, GALM (Guide to Australian Literary Manuscripts), or RAAM (Register of Australian Archives and Manuscripts), such as individual manuscripts or rare items, may be listed in the Holdings field at Manifestation level. See the manuscript of Betty Roland's A Touch of Silk held in the Fryer Library: http://www.austlit.edu.au/run?ex=ShowWork&workId=CRV}workId=CRV}
|
Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Is manuscript'. The attribute will be automatically asserted.
|
|
If in doubt, click on the [Brackets] box; the attribute may also be deleted using the '–' option.
|
A.6.16 Limited Ed Info
Definition
|
The manifestation is published in a limited form, eg. 'A limited edition of 100 signed and numbered copies'.
|
Rules
|
The limited edition statement should be recorded exactly as presented on the manifestation.
|
Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Limited Ed Info'.
|
|
Enter and format the text using the text editor, if necessary. To designate the text as private (and therefore not publicly displayed), tick the private.
|
|
If in doubt, click on the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
|
A.2.17 Maintenance Note
Definition
|
A private note for recording status, information source or maintenance details for a particular manifestation, including any relevant information that should never be made available to the public.
|
Rules
|
Include details of record status, points to follow up, and any other information relevant to Austlit indexers.
|
|
Refer to Common Maintenance Notes (for examples of common maintenance notes) and to Notes Guidelines for general instructions about the use of notes.
|
Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Maintenance Note'.
|
|
Enter and format the text using the text editor.
|
|
The attribute may be deleted using the '–' option.
|
A.6.20 NLA Kinetica Id
Rules
|
Do not use. Awaiting guidelines regarding use.
|
A.6.21 Note
Definition
|
A note specifically relevant to the manifestation at hand.
|
|
Use this field to record anyinformation relevant to a particular manifestation - for example information about forewords, illustrations, explanatory notes etc. when these elements of the manifestation distinguish it from other manifestations but are not significant enough to warrant the creation of a new expression. For example various introductions to Louis Stone's Jonah: http://www.austlit.edu.au/run?ex=ShowWork&workId=CHMF; Rosalind Atkins's illustrated version of Les Murray's poem 'The Sleepout': http://www.austlit.edu.au/run?ex=ShowWork&workId=C1$A
|
|
Also use this field when the creator information given in a particular manifestation differs in any respect from the Common Name (authority name) assigned at the work and expression levels, as in the case of Andy Griffiths's Ten Trillion Green Bottles where the form of name Andrew Griffiths appears on the work itself: http://www.austlit.edu.au/run?ex=ShowWork&workId=C%23%23br. Another example
|
|
Also use when the creator information given in the manifestation is unusual or particularly descriptive eg. 'Written by Harry Feroka, as told to Bill ('Barnacle') Bunbry'; The Little Black Princess: A True Tale of Life in the Never-Never Land,'By Mrs Aeneas Gunn, Author of We of the Never Never': http://www.austlit.edu.au/run?ex=ShowWork&workId=C7r4.
|
|
This information should be recorded succinctly. Use the exact wording on the manifestation if possible.
|
|
Some older records in the Austlit database may have a Statement of responsibility field at Expression or Manifestation level If you come across records with a Statement of Responsibility at either levels, please transfer the details to the manifestation level note.
|
Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Note'.
|
|
Enter and format the text using the text editor.
|
|
If in doubt, click on the [Brackets] box; the attribute may also be deleted using the '–' option.
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Rules
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Refer to Notes Guidelines for general instructions about the use of notes.
Be mindful of privacy issues. The note can be made private, although private notes should always be temporary (eg. until [Brackets] information is verified).
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Use a work level Note for information intrinsic to the work.
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Procedures
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Go to ADD: MANIFESTATION ATTRIBUTE and select 'Note'.
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Enter and format the note using the text editor. To designate the note as private (and therefore not publicly displayed), tick the private.
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If in doubt, click on the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
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A.6.22 Part of Publisher Series
Definition
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Part of a publisher's series, eg. a series of plays published by Currency Press as part of its 'Current Theatre Series' (http://www.austlit.edu.au/run?ex=ShowWork&workId=CoM5).
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Procedures
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Go to ADD: MANIFESTATION ATTRIBUTE and select 'Part of Publisher Series.
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Click on choose, and enter the title (or part of title) of the relevant series in the SEARCH STARTING WITH field.
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Click on SEARCH. Select the relevant title from the list.
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To view the record for a particular work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (another Maintain Work/Edit screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
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Click on OK.
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A.6.23 Place
Definition
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Place of publication.
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- Record the place of publication that appears on the on the source (title page, the verso of the title page or the last page of the book (in that order of preference). If two or more places in which a publisher has offices are named, give the first named place. Give any subsequently named place that is given prominence by the layout or typography.
- If the first named place and any named place given prominence are not [Australian] give the first Australian place as well (AACR II p.36). For example if the place is given as London, Melbourne, Toronto, with no prominence (eg. larger font, bolding) given to Melbourne then we should put London and Melbourne.
- Include the specific place details if these are specified, not just a major city e.g. Carlton South, Victoria, not just Melbourne for Melbourne University Press.
- Note: Kinetica records often have an English and a US place - this is because they have been copy-catalogued from American MARC records.
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Rules
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Enter places according the Place Names section of the Thesaurus.
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If multiple places of publication are listed (including an Australian location), give the first place listed and the first Australian place mentioned. Otherwise, enter the first place listed. If the manifestation was published simultaneously in two or more countries, enter all relevant places, each in a separate Place attribute.
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If the place of publication cannot be absolutely verified from the item itself
, enter the known information (from reference work or other source) and tick the [Brackets] box. In the display, the text will be enclosed in square brackets, eg. '[Carlton South, Victoria]'. If the place of publication is uncertain assert this using the Place Uncertain option.
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| For self-published works, the place of printing may be given as the place of publication.
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Procedures
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Go to ADD: MANIFESTATION ATTRIBUTE and select 'Place'.
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If the place of publication is known, click on choose.
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A dialog box should appear, prompting you to choose a value for place. To search for and select a place name, or to add a new place name refer to the Place Names section of the Thesaurus.
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The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
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A.6.24 Place Uncertain
Definition
| An assertion to be used in all cases where place of publication are uncertain.
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Rules
| In the display, a ? will be added after the place.
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| May be used with or without the [brackets] option.
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A.6.25 Printer
Definition
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The company responsible for printing the manifestation.
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Rules
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It is only necessary to record the printer's name when the publisher is not known or a work is self-published. However, if the printer is known to be important - e.g. Argonaut's Press, Galleon Press - the information may be
recorded.
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| SPECIAL NOTE: 19th Century publishers:
If a printer's name appears on the title page, then that business should be treated as the publisher even if it was likely that the author themselves was the actual publisher or paid up front for the book to be published.
If there are no publisher or printer details on title page and printer details of printer appear on the colophon (at back of book), then we should say published by the author and include the printer in the printer field.
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Procedures
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Go to ADD: MANIFESTATION ATTRIBUTE and select 'Printer'.
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Select the printer by clicking on choose, and enter the name (or part of name) of the agent in the SEARCH STARTING WITH field.
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Click on SEARCH. Select the relevant name from the list.
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To view the record for a particular agent, select the name and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular agent, select the name and click on EDIT (a Maintain Agent screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant name is not on the list, refer to Adding a New Agent.
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Click on OK.
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If in doubt, click on the [Brackets] box. The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
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A.6.26 Publisher
Definition
|
The publisher of the manifestation.
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Rules
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Record the publisher exactly as presented on the work. This may mean creating a new Organisation record to reflect variations in the Company name, subsidiary companies etc. For example Longmans Educational, Longmans, Green and Longmans should all be created as separate organisational agents. Refer to section on publishers' names in the Form of Names guidelines and to Publisher Guidelines.
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| If multiple publishers are listed, you may assign multiple Publisher attributes.
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If the publisher cannot be absolutely verified, enter the known information and tick the [Brackets] box. In the display, the text will be enclosed in square brackets, eg. '[George Robertson]'.
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| For self-published works, select the name of the author in the publisher field. The name will appear in the edit screen in its inverted mode but in the full public display this will be rendered as 'The Author'. For example Beyond the Mist by Roma Foley O'Brien http://www.austlit.edu.au/run?ex=ShowWork&workId=C%23%23JJ. Do note create a 'non-inverted' agent record for the author unless that is actually an organisational name e.g. George Robertson.
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Procedures
|
Go to ADD: MANIFESTATION ATTRIBUTE and select 'Publisher'.
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If the publisher is known, click on choose, and enter the name (or part of name) of the agent in the SEARCH STARTING WITH field.
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Click on SEARCH. Select the relevant name from the list.
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To view the record for a particular agent, select the name and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular agent, select the name and click on EDIT (a Maintain Agent screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant name is not on the list, refer to Adding a New Agent.
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Click on OK.
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If unsure of the publisher, click on the [Brackets] box.
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The attribute may be assigned multiple times using the '+' option, or deleted using the '–' option.
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A.6.27 Reprint
Definition
|
A re-issue of an edition of work. If market demand is strong a publisher just does another print run of an edition. (Note: With older works set from metal type, the publishers often use the word 'impression' to describe a reprint.)
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Rules
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A publication with a new ISBN should be treated as a new manifestation (or new expression if it is has been revised. Refer to Work/Expression/Manifestation in Guidelines Manual) uless you are ABSOLUTELY sure that every aspects of the publications are identical and/or can be verified from the item in hand.
.
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EXCEPTION : If a publication is issued in both hardback and paperback formats ISBNs for both may be listed together on the same manifestation record, with the abbreviations (pbk) or (hbk) following them. (If details appear like this on Kinetica it is appropriate to follow suit). Note: a publication issued in paperback format at a later date than the hardback may be a totally different manifestation. If you are not sure if the hardback and paperback versions are related, then it is better to create a new manifestation.
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Reprint information may also be found on the verso of the title page. eg. The Magic Pudding 1975 had the following details on its verso 'First published by Angus & Robertson' 1918. Reprinted 1919, 1920, 1924, 1930, 1935, New edition 1963, Reprinted 1965, 1967, 1968, 1969, 1970 (twice)'etc. Please see The Magic Pudding http://www.austlit.edu.au/run?ex=ShowWork&workId=CBMJ to see how this information was recorded. You will see that there is little ISBN information, but we can still represent the reprint information.
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In the case of a work that has numerous reprints, do not list every single reprint that you come across. Select important manifestations and use the NOTE option at Reprint level to record that the work has been reprinted frequently. You may also add a note related to the number of times an item was reprinted in a year, eg. (twice), (Includes rescanned original illustrations).
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When working from Kinetica make sure that you are always working in the extended view of records
. In the short view you will miss notes ( including series notes, limited edition information etc. etc.) that may help distinguish otherwise identical manifestations from each other and may help decide whether they are or are not reprints according to our definition.
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| " With items published too early to have an ISBN, err on the side of too many manifestations particularly when working from Kinetica or some other bibliographic source rather than the actual items
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Do not search for reprint details. Only use information that is readily obtained, eg. information found during a Kinetica search.
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Procedures
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Go to ADD: MANIFESTATION ATTRIBUTE and select 'Reprint'.
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Enter the year that the manifestation was reprinted - eg. 2001. Refer to guidelines for Form of Dates. Enter the date in the form of a four digit year or a span of four digit years. Eg. '1926' or '1926-1927'. Choose the Circa or [Brackets] options if any uncertainty exists.
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To enter note information, if relevant, click on SHOW ADD...; select 'Note' from the ADD: ATTRIBUTE field.
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Enter and format the note using the text editor when useful; if in doubt, click on the [Brackets] box.
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The NOTE attribute may be assigned multiple times using the '+' option, or may be deleted using the '–' option.
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The Reprint attribute may be assigned multiple times using the '+' option, or may be deleted using the '–' option.
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A list of multiple Reprint attributes may be 'hidden' in the display by clicking on
CLICK TO HIDE. The list may be revealed again by clicking on CLICK TO SHOW.
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A.6.28 Series number
Definition
| Used in conjunction with the attribute 'Part of Publisher series' to indicate that a manifestation is part of a numbered publisher series.
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Rules
| Enter the appropriate numeral to indicate the number of the series.
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A.6.29 Sighted
Definition
|
This field is to be used to indicate that an item has been physically sighted - as opposed to the record being created from a review, bibliography or library catalogue - in which cases there should be a maintenance note IFR or FOS.
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Rules
|
When sighting a book, the AustLit record must be checked against the item in hand in the following fields according to standard AustLit instructions:
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Procedures
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Go to ADD: MANIFESTATION ATTRIBUTE and select 'Sighted'
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If you have sighted the work record the NUC code for your library in the field e.g. QU, QSL, NUN. If the item is not held by your home institution you may, in cases of doubt, arrange sighting at other institutions or through Document Delivery. Then the standard NUC code for the library where the item has been sighted can be added.
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Some of the information in this field is a legacy from the BAL project 2003-2008.
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A.6.30 Statement of Responsibility
This field is no longer used. Refer instead to Section A.6.14. on Manifestation Level Note
Some older records in the Austlit database may have a Statement of responsibility field at Expression or Manifestation level If you come across records with a Statement of Responsibility at either levels, please transfer the details to the manifestation level note.
A.6.31 Title note
Definition
| Use to indicate that the form of a title on the title page of a particular manifestation differs from the cover or spine title.
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Rules
| Any difference between the title and/or subtitle as they appear on the title page and cover should be noted here. Likewise, if there is no subtitle on the title page, but there is one on the cover, please include a note to this effect. Beware of library bindings; these are not covers in the bibliographic sense.
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A.6.32 Written as
Definition
| Use to indicate that the form of an author's name on a particular manifestation differs from the Common name.
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Rules
| Add the form of the author's name that appears on the manifestation.
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A.7 Routine Work Operations
A.7.1 Creating a New Work Record
Procedures
- Check that a record for the work does not already exist by going to the TITLE search field and entering the work's title (or part of title). Search for possible variations of the title.
- The search results screen should show no records for the work.
- Go to ADD NEW... and the Work options (Example).
- Click on appropriate work type or form type.
- A Maintain Work screen should appear (Example).
- Enter information in the appropriate attributes and events .
- Click on UPDATE.
A.7.2 Deleting an Existing Record
Procedures
- Investigate very carefully before deleting any work or agent records.
NB. If there are any records attached to the record that you want to delete, you should not delete the record - it should be merged or sent to the Content Managers for further action.
- Find the record to be deleted. Click on EDIT. The Maintain Agent/Maintain Work screen for that record should appear.
- Click on the DELETE button located at the bottom of the record.
- The system will check that you want to continue with deletion of the record. If you are sure, click on OK.
- Another dialog box should appear. Type in 'delete' and click on OK (Example).
- Another dialog box should appear confirming deletion of the record. Click on OK.
A.7.3 Choosing an Existing Work Record
Procedures
- Go to the relevant attribute field (eg. Subject-Work or Source) in the Maintain Agent/Maintain Work record. Click on choose.
- Enter the first part of the title of the work in the SEARCH STARTING WITH field, and click on SEARCH.
- A list of works will appear. There may be a number of similar records; ensure that you note the Work Type(s) and Form(s) of the particular work to ensure that you choose the right record.
- Select the relevant name from the list by highlighting the name and double clicking, or by clicking on the name once and press ENTER.
NB. The chosen title will be retained on the search history list. If the relevant title is present on the list (with its full work type and form details), you can choose the title again for subsequent records without redoing the search. However, if the work type and form details are not present, redo the search.
- To view the record for a particular work, select the title and click on SHOW (another screen will open; after viewing the record, exit that screen). To edit the record for a particular work, select the title and click on EDIT (a Maintain Work screen will open; after editing, click on UPDATE to update the record, and then exit that screen). If the relevant title is not on the list, refer to Adding a New Work.
- Click on OK.
- If in doubt, mark the attribute as [Brackets].
E.6.7 Adding a New Work
Procedures
- Go to the relevant attribute field (eg. Subject-Work) in the Maintain Agent/Maintain Work record. Click on choose.
- A dialog box should appear. After checking carefully to ensure that a record for the relevant work is not already on Austlit, click on NEW (Example).
- Another dialog box should appear. Select the appropriate work type (Example).
- A new Maintain Work screen should open (taking up the whole screen).
- Enter the relevant details for the new work (Example).
- Click on UPDATE.
- Exit the window by hitting ALT + F4. You should be returned to the choose dialog box.
- Search for the new work record by entering the title (or part of title) in the SEARCH STARTING WITH field. Click on SEARCH (Example).
- Select the desired work title and click on OK. The selected title should appear in the relevant attribute field.
